Office administrative assistant

TRITON Property Management & Maintenance; Yellowknife; On-site; CAD 52,000 - 62,000; Full time

Job summary

TRITON Property Management & Maintenance recherche un(e) assistant(e) administratif(ve) pour soutenir les opérations quotidiennes d'une société de gestion immobilière au Canada. Le poste exige une organisation rigoureuse, une excellente communication et la capacité à multitâcher dans un environnement dynamique.

Vous serez chargé(e) d'ouvrir et de distribuer le courrier, de mettre en place des procédures de bureau, de gérer les appels téléphoniques et les messages, et de superviser le personnel

Qualifications

• 1 an à moins de 2 ans d'expérience de bureau.
• Expérience dans l'immobilier ou l'administration de propriété est un atout.
• Bonnes compétences en communication et multitâche.

Responsibilities

• Ouvrir et distribuer le courrier et autres documents.
• Déterminer et établir les procédures et routines de bureau.
• Répondre au téléphone et relayer les appels et messages.
• Compiler des données, statistiques et autres informations.
• Commander les fournitures de bureau et maintenir l'inventaire.
• Accueillir les visiteurs et les diriger vers les contacts ou services.
• Mettre en place et maintenir des systèmes d'archivage manuels et informatisés.
• Superviser le personnel de bureau et les bénévoles.

Skills

Multitâche

Communication orale

Flexibilité

Organisé

Esprit d'équipe

Orientation client

Adaptabilité

Apprentissage rapide

Education

Certificat d'études secondaires

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Social Media

MS Office

Job description

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 32 to 40 hours per week
• Education:
• Expérience:

Education

• Secondary (high) school graduation certificate

Work setting

• Real estate
• Property administration company

Tasks

• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Supervise office and volunteer staff

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office

Work conditions and physical capabilities

• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Team player
• Client focus
• Adaptability
• Quick learner

Experience

• 1 year to less than 2 years

Employment terms options

• On call
• To be determined
• Day
• Weekend
• Overtime available

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Does not require Canadian work experience

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities