Administrative Assistant

Desjardins; Vaudreuil-Dorion; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary and annual bonus

4 weeks of flexible vacation starting

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness

Job summary

Desjardins is seeking an administrative assistant for a 12-month temporary position. The role provides administrative and secretarial support to a director or manager reporting to a vice-president, and to other unit members as needed.

The candidate will coordinate and prioritize management activities and interact with many stakeholders. The position involves secretarial tasks, internal management duties, agenda support, meeting minutes, and event logistics.

Qualifications

• Three years minimum of relevant experience
• Secretarial and administrative tasks including writing, layout and revisions of information documents
• French knowledge is required; ability to communicate effectively and adapt style to stakeholders.
• Other combinations of qualifications and relevant experience may be considered

Responsibilities

• Carry out various secretarial activities including writing, layout, updating, production and linguistic revision of information documents from the various sectors
• Carry out administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations)
• Support the manager in managing and following up on his/her agenda, calls, emails and mail
• Prepare and attend meetings, write minutes and ensure follow-up
• Participate in logistical organization of events (team meetings, committees, assemblies, travel, PR activities)

Skills

Administrative support

Secretarial

Communication

Customer focus

French proficiency

Event coordination

Education

Trade school diploma

Job description

Temporary 12 month position

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors
• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)
• Support the manager in the management and follow-up of his/her agenda, calls, emails and mail
• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings
• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

What we offer*

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

#LI-Hybrid

What you bring to the table

• Trade school diploma in a related field
• A minimum of three years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of French is required
  Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We’re committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there’s something we can do to help make the recruitment process or the job you’re applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)