Administrative Assistant

H; Vankleek Hill; On-site; CAD 23,000 - 32,000; Full time

Job summary

Herb's Group in Ontario, Canada is seeking an Administrative Assistant to join our growing team. The role emphasizes organized, detail-oriented work, supporting HR, benefits, and marketing tasks while contributing to daily operations.

You will manage meetings, minutes, and documentation, ensuring timely follow-ups and accurate records. This position offers a permanent full-time schedule with daytime hours and competitive starting pay.

Qualifications

• Organized and detail-oriented with strong prioritization abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Discretion with confidential information and professionalism.

Responsibilities

• Attend meetings, take minutes, track action items and follow-ups.
• Assist HR administration: onboarding, documentation, and recordkeeping.
• Support group insurance benefits administration: enrollments and inquiries.
• Create and maintain professional documents, reports, and internal communications.
• Provide admin support for ongoing projects and company initiatives.
• Assist with marketing tasks, communications, and promotions.
• Perform general duties and collaborate across departments.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Independent work

Team oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

WE'RE HIRING!

Administrative Assistant | Herb's Group

We're looking for an organized, detail-oriented, and motivated individual to join our administrative team!

We're seeking someone who is not just looking for a job, but an opportunity to grow with our company for years to come. If you enjoy taking initiative, managing multiple priorities, and contributing to meaningful projects, we'd love to meet you!

This is an opportunity to become part of a growing company, contribute fresh ideas, take on new challenges, and play an active role in shaping our future.

What You'll Do:

• Attend meetings, take accurate minutes, and track action items and follow-ups.


• Assist with Human Resources administration, including employee documentation, onboarding, and recordkeeping.


• Support group insurance benefits administration, including enrolments, updates, and employee inquiries.


• Create and maintain professional documents, reports, forms, and internal communications.


• Provide administrative support for ongoing company projects and initiatives.


• Assist with marketing activities, communications, and promotional initiatives.


• Perform general administrative duties and collaborate with various departments to support daily operations.


• Perform other reasonable duties and responsibilities as assigned, consistent with the nature of the position.

What We're Looking For:

• Excellent organizational skills and strong attention to detail.


• Strong written and verbal communication skills.


• Ability to manage multiple priorities, work independently, and meet deadlines.


• Professionalism, discretion, and the ability to handle confidential information.


• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.


• A proactive, resourceful, and team-oriented attitude.


• A genuine interest in professional growth, continuous learning, and building a long-term career with our company.

The following qualifications are considered assets but are not required:

• Previous administrative experience.


• Bilingualism in English and French, both written and spoken.

Position Details:

• Employment: Permanent Full-Time


• Schedule: Monday to Friday, primarily daytime hours, with flexibility required based on operational needs.


• Compensation: Starting at $20/hour, with compensation based on experience and demonstrated skills and abilities.

Ready to Grow With Us?

Herb's Travel Plaza — Your Home Away From Home.