Administrative assistant

FedFedFed Inc.; Vancouver; On-site; CAD 28,000 - 40,000; Full time

Job summary

FedFedFed Inc. in Vancouver, BC seeks an Administrative Assistant who is self-motivated with strong interpersonal skills. The role entails planning events, supervising staff, and improving office procedures. Work hours are 9:00 a.m. to 5:00 p.m. with a permanent, full-time employment type.

The successful candidate will handle scheduling, phone duties, data compilation, inventory management, and filing systems, while supporting logistics and dispatch tasks as required.

Qualifications

• Fluent in English and professional communication skills.
• Secondary school diploma or equivalent experience.
• 1–2 years in a related role preferred.
• Ability to multitask and stay organized under pressure.
• Reliable and capable of teamwork.

Responsibilities

• Plan and coordinate seminars, conferences and events.
• Supervise other employees and train new staff.
• Develop and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries and compile data.
• Manage office supplies and inventory.
• Set up and maintain filing systems (manual and computerised).
• Type and proofread forms and documents.
• Oversee mail receiving, sorting, routing and delivery.
• Schedule and dispatch vehicles and goods.
• Plan and supervise organizational logistics.

Skills

Multitasking

Organized

Reliable

Team player

Interpersonal skills

Self-motivated

Fluent English

Education

High school diploma

Tools

Google Docs

Database software

Excel

Microsoft Office

Word

Windows

Dispatch management software

Job description

FedFedFed Inc. based in Vancouver, BC is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate will be required to work from 9:00 a.m. to 17:00 p.m.

Employer Name: FedFedFed Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $25.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Vancouver, BC

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate will be required to train other employees.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.
• The candidate will be expected to supervise the receiving, sorting, routing, and delivery of mail.
• The candidate will be responsible for overseeing the scheduling and dispatching of vehicles and goods.
• The candidate will be expected to plan, organise, and supervise the organization’s operational logistics.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a secondary (high) school diploma or equivalent experience.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Computer and Technology Knowledge

• The candidate should be familiar with Google Docs, database software, Microsoft Excel, Microsoft Office, Microsoft Word, Microsoft Windows, and dispatch management service software.

Technical Terminology

• The candidate should be knowledgeable in both engineering and finance.

Area of Specialization

• The candidate should be familiar with Correspondence, Reports and records, Financial statements, Invoices, Charts, tables, graphs and diagrams, and Truck driving.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.
• Under Health Benefits, the selected candidate will receive Health care plan.