Administrative & Operations Coordinator (Events & Logistics)

FedFedFed Inc.; Vancouver; On-site; CAD 28,000 - 40,000; Full time

Job summary

FedFedFed Inc. in Vancouver, BC seeks an Administrative Assistant who is self-motivated with strong interpersonal skills. The role entails planning events, supervising staff, and improving office procedures. Work hours are 9:00 a.m. to 5:00 p.m. with a permanent, full-time employment type.

The successful candidate will handle scheduling, phone duties, data compilation, inventory management, and filing systems, while supporting logistics and dispatch tasks as required.

Qualifications

• Fluent in English and professional communication skills.
• Secondary school diploma or equivalent experience.
• 1–2 years in a related role preferred.
• Ability to multitask and stay organized under pressure.
• Reliable and capable of teamwork.

Responsibilities

• Plan and coordinate seminars, conferences and events.
• Supervise other employees and train new staff.
• Develop and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries and compile data.
• Manage office supplies and inventory.
• Set up and maintain filing systems (manual and computerised).
• Type and proofread forms and documents.
• Oversee mail receiving, sorting, routing and delivery.
• Schedule and dispatch vehicles and goods.
• Plan and supervise organizational logistics.

Skills

Multitasking

Organized

Reliable

Team player

Interpersonal skills

Self-motivated

Fluent English

Education

High school diploma

Tools

Google Docs

Database software

Excel

Microsoft Office

Word

Windows

Dispatch management software

Job description

FedFedFed Inc. in Vancouver, BC seeks an Administrative Assistant who is self-motivated with strong interpersonal skills. The role entails planning events, supervising staff, and improving office procedures. Work hours are 9:00 a.m. to 5:00 p.m. with a permanent, full-time employment type.

The successful candidate will handle scheduling, phone duties, data compilation, inventory management, and filing systems, while supporting logistics and dispatch tasks as required.