Administrative Assistant

Visual College of Art and Design; Vancouver; On-site; CAD 43,000 - 45,000; Full time

Benefits offered by this job

Benefits

Paid Time Off

Job summary

Visual College of Art and Design is seeking an Administrative Assistant for our Vancouver campus. This in-person, full-time role runs Monday through Friday, 8:00 AM to 4:30 PM and reports to the Campus Director. The position offers a competitive salary and benefits package, including paid time off.

The Administrative Assistant will support the college with general office duties, data entry, event coordination, and interdepartmental communications to ensure smooth campus operations.

Qualifications

• High school graduation with basic training in office practices and communication.
• One year or more experience in an administrative position.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Providing general administrative and reception support.
• Preparing correspondence, data entry, filing, and scheduling meetings.
• Maintaining databases and filing systems; coordinating interdepartmental communications.
• Assisting with campus events and ensuring deadlines are met.

Skills

Communication

Teamwork

Multitasking

Attention to detail

Time management

Customer service

Education

High school diploma

Tools

MS Word

MS Excel

MS Outlook

Job description

About Us

VCAD (Visual College of Art and Design) is an innovative college for creative applied arts and design education. We have nurtured artists and imaginative minds to pursue their creative passions. Our diploma programs span fashion, graphic and web design, interior design, and animation. At VCAD, we stand out as an employer with a commitment to fostering a supportive and inspiring workplace. Established in 2009, we currently have a presence in British Columbia and Alberta, offering programs in fashion, graphic and web design, interior design, and animation, catering to a broad spectrum of creative fields.

Administrative Assistant — VCAD Vancouver Campus

• Job Title: Administrative Assistant

• Location: VCAD Vancouver Campus (In-Person)

• Position Type: Full-Time

• Schedule: Monday to Friday, 8:00 AM – 4:30 PM

• Compensation: $43,000 – $45,000 per year + Benefits & Paid Time Off (PTO)

• Reports To: Campus Director

Position Summary

The Administrative Assistant will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College.

1. Administrative & Operational Support

• Providing general support including mailing, scanning, faxing, ordering supplies, and reception coverage.

• Preparing correspondence, performing data entry, maintaining filing systems, and scheduling or arranging meetings and booking rooms.

• Maintaining databases, reports, documents, and other office files for timely document retrieval.

• Communicating and coordinating work between departments and outside sources.

• Providing routine information related to the College’s programs, functions and events, departmental activities, and general College procedures and policies.

• Assisting with the planning and execution of campus events, such as Student Orientation.

• Following up on requests and tasks to ensure deadlines are met.

2. Supplies & Equipment Management

• Monitoring, maintaining, and ordering general office supplies for the campus.

• Liaising with external suppliers to coordinate maintenance and servicing of general office equipment.

3. Professional Standards & Compliance

• Conducting themselves at all times with the utmost attention to professionalism, integrity, and respect for students, programs, colleagues, curriculum, and the College.

• Possessing a clear understanding of, and upholding, all policies and procedures as reasonably adopted and amended from time to time by the College.

• Demonstrating strong interpersonal skills in interactions with all college staff and students.

4. Additional Duties

• Maintaining office appearance, organization, and cleanliness.

• Performing departmental support duties as assigned (e.g., Finance or Admissions support).

Qualifications & Requirements

Education and Experience

• High school graduation with basic training in office practices, customer service, and communication.

• One or more years of experience in a similar administrative position.

• An equivalent combination of education and experience may be considered.

Skills and Abilities

• Effective verbal, written, and listening communication skills.

• Thorough knowledge of MS Office suite, including Word, Excel, and Outlook.

• Ability to exhibit a professional attitude and image with a commitment to quality service.

• Ability to work effectively in a team environment and independently with minimum supervision.

• Good command of basic math and keyboarding speed of at least 40 wpm with accuracy.

• Ability to use various office equipment, including fax and photocopy machines.

• Strong multi-tasking skills with the ability to complete work accurately and with close attention to detail.

• Good judgment and ability to prioritize assignments effectively.

• Ability to work under pressure and maintain a calm focus during hectic periods.

• General understanding of the programs and services provided by the Company.

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