Administrative Assistant

Primacorp Ventures Inc; Vancouver; On-site; CAD 43,000 - 45,000; Full time

Job summary

VCAD Vancouver Campus is seeking an Administrative Assistant to join our team. This in-person role supports campus operations, coordinates schedules, and handles general office duties.

The successful candidate will have strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced academic environment.

Qualifications

• High school graduation with basic training in office practices, customer service, and communication.
• One or more years of experience in a similar administrative position.
• Effective verbal, written, and listening communication skills.
• Thorough knowledge of MS Office suite, including Word, Excel, and Outlook.

Responsibilities

• Provide administrative and operational support across campus operations.
• Assist with mailing, scanning, faxing, ordering supplies, and reception coverage.
• Prepare correspondence, data entry, filing, and scheduling meetings.
• Maintain databases, reports, and office files for timely retrieval.

Skills

Administrative support

Data entry

Office coordination

MS Office

Communication

Teamwork

Multitasking

Attention to detail

Scheduling meetings

Education

High school diploma

1+ years administrative experience

Tools

MS Office

Job description

About Us

VCAD (Visual College of Art and Design) is an innovative college for creative applied arts and design education. We have nurtured artists and imaginative minds to pursue their creative passions. Our diploma programs span fashion, graphic and web design, interior design, and animation. At VCAD, we stand out as an employer with a commitment to fostering a supportive and inspiring workplace. Established in 2009, we currently have a presence in British Columbia and Alberta, offering programs in fashion, graphic and web design, interior design, and animation, catering to a broad spectrum of creative fields.

Administrative Assistant — VCAD Vancouver Campus

• Job Title: Administrative Assistant
• Position Type: Full-Time
• Schedule: Monday to Friday, 8:0 AM – 4:30 PM
• Compensation: $43,000 – $45,000 per year + Benefits & Paid Time Off (PTO)
• Reports To: Campus Director

Position Overview

• Job Title: Administrative Assistant
• Location: VCAD Vancouver Campus (In-Person)
• Position Type: Full-Time
• Schedule: Monday to Friday, 8:00 AM – 4:30 PM
• Compensation: $43,000 – $45,000 per year + Benefits & Paid Time Off (PTO)
• Reports To: Campus Director

Position Summary

The Administrative Assistant will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College. 2. Supplies & Equipment Management 3. Professional Standards & Compliance 4. Additional Duties

Qualifications & Requirements Education And Experience

Skills And Abilities

• Administrative & Operational Support
• Providing general support including mailing, scanning, faxing, ordering supplies, and reception coverage.
• Preparing correspondence, performing data entry, maintaining filing systems, and scheduling or arranging meetings and booking rooms.
• Maintaining databases, reports, documents, and other office files for timely document retrieval.
• Communicating and coordinating work between departments and outside sources.
• Providing routine information related to the College’s programs, functions and events, departmental activities, and general College procedures and policies.
• Assisting with the planning and execution of campus events, such as Student Orientation.
• Following up on requests and tasks to ensure deadlines are met.
• Monitoring, maintaining, and ordering general office supplies for the campus.
• Liaising with external suppliers to coordinate maintenance and servicing of general office equipment.
• Conducting themselves at all times with the utmost attention to professionalism, integrity, and respect for students, programs, colleagues, curriculum, and the College.
• Possessing a clear understanding of, and upholding, all policies and procedures as reasonably adopted and amended from time to time by the College.
• Demonstrating strong interpersonal skills in interactions with all college staff and students.
• Maintaining office appearance, organization, and cleanliness.
• Performing departmental support duties as assigned (e.g., Finance or Admissions support).
• High school graduation with basic training in office practices, customer service, and communication.
• One or more years of experience in a similar administrative position.
• An equivalent combination of education and experience may be considered.
• Effective verbal, written, and listening communication skills.
• Thorough knowledge of MS Office suite, including Word, Excel, and Outlook.
• Ability to exhibit a professional attitude and image with a commitment to quality service.
• Ability to work effectively in a team environment and independently with minimum supervision.
• Good command of basic math and keyboarding speed of at least 40 wpm with accuracy.
• Ability to use various office equipment, including fax and photocopy machines.
• Strong multi-tasking skills with the ability to complete work accurately and with close attention to detail.
• Good judgment and ability to prioritize assignments effectively.
• Ability to work under pressure and maintain a calm focus during hectic periods.
• General understanding of the programs and services provided by the Company.

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