Divisional/Departmental Assistant 1

Capilano University; North Vancouver; On-site; CAD 38,683 - 43,463; Part time

Job summary

A higher education institution is seeking an entry-level part-time Administrative Support role to assist with student recruitment, admissions, and event organization. The successful candidate will have at least one year's post-secondary education and two years of relevant administrative experience in an educational setting. This position offers a pay range of CA$28.08 to CA$31.55 per hour.

Qualifications

• Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.
• Two years of directly related administrative support experience, including experience in an educational setting.

Responsibilities

• Facilitates communication between the university and potential students.
• Assists with admission and registration tasks.
• Ensures appropriate funds are collected from students.
• Organizes department meetings and takes minutes.
• Arranges local special events and information sessions.

Skills

Customer service

Communication

Organizational skills

Education

30 credits in applied business technology or business administration

Job description

Overview

This is administrative, clerical and reception work in support of the School of Animation & Visual Effects. An incumbent in this job is primarily responsible for assisting a Program Coordinator and/or staff supervisor in the day-to-day operations and for performing support tasks for the program or area. Duties include providing customer service to students, faculty and the general public; processing student applications and registrations; and assisting with promotional and informational activities. An incumbent typically receives direction from a Program Coordinator or staff supervisor, and reports to a Dean or Manager.

Responsibilities

• Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings.


• Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar’s office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists.


• Ensures that appropriate funds are collected from students by tracking tuition fee deposits. Prepares course outlines under the direction of the instructors.


• Arranges and attends department and committee meetings, including preparing agendas and taking minutes.


• Organizes local special events and information sessions.

Qualifications

• Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.


• Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.

Salary information

Base pay range: CA$28.08/hr - CA$28.08/hr

Salary information: CA$28.08 an hour with increments up to CA$31.55.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• Higher Education

Location: Surrey, British Columbia, Canada