Administrative Assistant

The Personality Project; Vancouver; On-site; CAD 63,000 - 77,000; Full time

Job summary

Stalwart Insurance Brokers Ltd. is seeking an Administrative Assistant to join our team in Vancouver to provide day-to-day support to senior leadership. This role requires strong organization, proactive communication, and discretion with confidential information.

The position is temporary (2–4 weeks) with the possibility of extension, in-person, with a 70,000 CAD annual salary prorated and bonus eligibility based on performance. Immediate start and high-commitment expectations apply.

Qualifications

• Experience managing executive calendars and email correspondence.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent written and verbal communication.
• Ability to work independently and with others.
• Valid driver's license.

Responsibilities

• Manage executive calendars and schedule meetings.
• Draft responses to emails and prioritize communications.
• Coordinate travel arrangements and itineraries.
• Prepare, format, and proofread correspondence and reports.
• Organize electronic files and records.
• Provide general administrative support and data entry.
• Support senior leadership with day-to-day administrative needs and special projects.
• Handle confidential information with discretion.
• Assist with other duties as assigned.

Skills

Calendar management

Email management

Travel coordination

Document handling

Data entry

Microsoft Office

Google Workspace

Independent worker

Driver's license

Tools

Microsoft Office Suite

Google Workspace

Job description

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.

Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.

Summary

We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

Role Overview

Your responsibilities will include:

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
• Coordinating travel arrangements and preparing itineraries.
• Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
• Organizing and maintaining electronic files and records.
• Providing general administrative support, including data entry, expense reporting, and document management.
• Supporting senior leadership with day-to-day administrative needs and special projects.
• Handling confidential and sensitive information with professionalism and discretion.
• Assisting with other administrative duties as assigned.

Required Skills and Experience

• Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high degree of professionalism and discretion.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
• Ability to work independently while collaborating effectively with others.
• Experience managing executive calendars and email correspondence is a strong asset.
• A valid driver's license (essential).

Compensation

• $70,000 per year (prorated).
• Role eligible for bonus, depending on individual and company performance.

Position Type

• Nature: Temporary (2-4 weeks with possibility of Permanent extension), full-time, in-person position
• Time Commitment: High-commitment position with overtime required as needed.
• Start Date: Immediate.

Human-led hiring process

Application review 01

A person reviews the application. No automatic rejection is enabled.

Structured conversations 02

Interview evidence follows an approved, role-specific plan.