Administrative Assistant

Black & McDonald Limited; Toronto; On-site; CAD 48,000 - 58,000; Full time

Job summary

Black & McDonald Limited is seeking a Subcontract Administrator in Scarborough to support end-to-end subcontract management under the Subcontracts Team. The role is full-time, with training available for motivated individuals.

Responsibilities include issuing subcontract POs in ERP, handling change orders, managing SCPQ, coordinating with IT, and supporting legal through document handling. Bilingual French is an asset; strong MS Office skills preferred.

Qualifications

• Fully bilingual in French is considered an asset.
• Quick learning and highly motivated.
• Ability to work in a fast-paced environment.
• MS Office (Word, Excel), including basic knowledge of document editing.
• JD Edwards or an Oracle-based ERP system is considered an asset.

Responsibilities

• Issue subcontract purchase orders in ERP system, including preparing and editing any subcontract agreements while ensuring proper supporting documentation has been submitted
• Adjust subcontract purchase orders as required by Operations including Change Orders
• End to end Management for the Subcontractor Prequalification Process (SCPQ)Portal including Internal Operations and Subcontractors
• Liaison with IT Department regarding the SCPQ and support HSE and Finance inquiries
• Scan, post and file contracts and subcontracts as required to Legal CLM (Contract Lifecycle Management) platform
• Assist lawyers by providing administrative support as required

Skills

Change Orientation

Communicates Effectively

Customer Focus

Teamwork and Collaboration

Maximizes Business Performance and 202

Tools

MS Office

JD Edwards

Oracle ERP

Job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Subcontract Administrator is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the direction of Subcontracts Team. This role is open for full-time applicants. Black & McDonald is willing to train hard-working and motivated individuals.

Duties and responsibilities include but are not limited to:

• Issue subcontract purchase orders in ERP system, including preparing and editing any subcontract agreements while ensuring proper supporting documentation has been submitted
• Adjust subcontract purchase orders as required by Operations including Change Orders
• End to end Management for the Subcontractor Prequalification Process (SCPQ)Portal including Internal Operations and Subcontractors
• Liaison with IT Department regarding the SCPQ and support HSE and Finance inquiries
• Scan, post and file contracts and subcontracts as required to Legal CLM (Contract Lifecycle Management) platform
• Assist lawyers by providing administrative support as required

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Customer Focus
• Teamwork and Collaboration
• Maximizes Business Performance and Team Effectiveness

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Fully bilingual in French is considered an asset
• Quick learning and highly motivated
• Ability to work in a fast-paced environment
• MS Office (Word, Excel), including basic knowledge of document editing
• JD Edwards or an Oracle-based ERP system is considered an asset

The expected salary range for this role is between $47,500 - $57,500 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.