Administrative Assistant

ZenaTech Inc.; Toronto; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

On-site work

Toronto office

Job summary

ZenaTech, Inc. in Toronto is seeking an Administrative Assistant to join our office operations team.

This entry-level role focuses on administrative and logistical tasks, supporting daily office operations and coordinating vendors, deliveries, and front desk duties. You will work in our Toronto office five days a week, gaining hands-on experience in business administration, office coordination, and general operations while developing strong organizational skills.

Qualifications

• Recent graduate (or up to 2 year experience) in Business/Office Administration or related field.
• Internship or co-op experience.
• Ability to work independently and in a team.
• Strong work ethic and eagerness to learn.
• Reception or front desk exposure (Asset).
• Inventory or office coordination experience; Familiarity with Google Calendar, Asana, or Monday.com (Asset).

Responsibilities

• Assist in purchasing and office support tasks, track deliveries, and support invoice processing.
• Track shipments, set up employee workstations, and maintain office/IT supplies inventory.
• Maintain seating plans, update directories, manage access cards and building coordination.
• Manage meeting room bookings and calendars, greet visitors, and provide front desk support.
• Perform data entry, filing, proofreading, and use Microsoft Office and Google Workspace.

Skills

Recent graduate

Co-op or internship

Independent worker

Team player

Reception/front desk

Inventory/office coordination

Google Calendar

Asana

Monday.com

Education

Business/Office Administration degree

Tools

Microsoft Office

Google Workspace

Job description

ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

This position is in office 5 days a week and not offered Remote or hybrid

Position Summary:

We are seeking an enthusiastic and organized Administrative Assistant to join our Toronto office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks.

Key Responsibilities:

Purchasing & Office Support

• Assist in ordering office supplies and requested items
• Track deliveries and follow up with vendors
• Support invoice processing and maintain purchase records

Shipping & Coordination

• Track shipments and assist with delivery coordination
• Help set up workstations for employees
• Maintain inventory of office and IT supplies
• Escalate technical issues when needed

Office Operations

• Maintain seating plans and office records
• Support directory updates
• Assist with access cards and building coordination
• Manage meeting room bookings and calendars
• Greet visitors and provide front desk support
• Assist in coordinating vendors and office upkeep

General Administrative Duties

• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace

Qualifications:

• Recent graduate (or up to 2 year experience) in Business/Office Administration or related field
• Internship or co-op experience
• Ability to work independently and in a team
• Strong work ethic and eagerness to learn
• Reception or front desk exposure (Asset)
• Inventory or office coordination experienceFamiliarity with tools like Google Calendar, Asana, or Monday.com (Asset)

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

This posting is for an existing vacancy.