Administrative Assistant

University College of the North; The Pas; On-site; CAD 48,000 - 56,000; Full time

Job summary

University College of the North in The Pas, Manitoba, is seeking an Administrative Assistant to provide confidential administrative support to the Director of Marketing, Communications & Recruitment and the department. You will assist with budgeting, scheduling meetings, and preparing reports and minutes, as well as travel arrangements and coordinating marketing and recruitment activities.

The role requires an Office Assistant Certificate or equivalent, strong Microsoft Office 365 and virtual

Qualifications

• Office Assistant Certificate or equivalent combination of education and experience.
• Experience coordinating and scheduling travel arrangements.
• Proficient with Microsoft Office 365, Zoom, Teams and other office tools.
• Experience reviewing and monitoring office budgets.
• Strong communication and interpersonal skills.
• Ability to multitask and meet deadlines; work independently or in a team.
• Discretion with confidential information and life-long learning.

Responsibilities

• Provide confidential administrative support to the Director and department.
• Assist with budgeting, organizing and scheduling meetings, and preparing reports and minutes.
• Coordinate travel arrangements and support marketing and recruitment activities.

Skills

Budget monitoring

Confidentiality

Multitasking

Independent work

Team collaboration

Communication skills

Problem solving

Initiative

Life-long learning

Education

Office Assistant Certificate

Tools

Microsoft Office 365

Zoom

Teams

Job description

UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work environment where innovation and creativity is welcomed. We are one of Manitoba's Top Employers and offer a generous Total Compensation Package with health benefits, a great pension plan along with the opportunity for personal and professional growth including tuition waivers.

Duties

Reporting to the Director of Marketing, Communications & Recruitment, the Administrative Assistant will provide confidential administrative and clerical duties to the Director of Marketing, Communications & Recruitment and the department. The Administrative Assistant will assist with budgeting, organizing and scheduling meetings, preparation and distribution of a wide range of reports, correspondence and meeting minutes, travel arrangements, and marketing and recruitment activities.

Required Qualifications

• Office Assistant Certificate: equivalent combination of education and experience may be considered
• Experience coordinating and scheduling travel arrangements
• Proficiency in using Microsoft Office 365, Zoom, Teams and other virtual communication tools and office technologies
• Experience in reviewing and monitoring office budgets
• Effective communication and interpersonal skills
• Effective critical thinking and problem-solving skills
• Ability to multitask and meet deadlines
• Ability to take initiative and work independently as well as part of a team in a fast-paced work environment
• Ability to manage sensitive information and maintain confidentiality
• Commitment to life-long learning

Assets

• Knowledge and understanding of Indigenous cultures

Conditions of Employment

• Candidates must be a Canadian Citizen or Permanent Resident of Canada

$48,247 to $56,342 per annum plus remoteness allowance if applicable

UCN acknowledges that we are on the traditional territories and homelands of many Indigenous peoples, in particular the Cree, Dene, Red River Métis, and Oji-Cree. Indigenous peoples have continuously maintained homelands in northern Manitoba since time immemorial. The First Nations in the area that UCN serves entered into treaty relationships with the Crown (within our region these include signatories to treaties 4, 5 - and the treaty 5 adhesion, and treaty 6 - located within the treaty 5 adhesion). The territory has also become home to other Indigenous peoples. We uphold the treaties and collaborate with all Indigenous peoples to share truth, reconciliation, and learning.

UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous candidates. Only qualified candidates who are legally entitled to work in Canada will be given consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human Resources.

We thank all applicants for their interest, but only those selected for an interview will be contacted. Application materials, including references, will be handled in accordance with the Freedom of Information and Protection of Privacy Legislation (Manitoba).

For more information and other employment opportunities, visit www.ucn.ca

Contact Us

Send us your questions about career opportunities at UCN.

University College of the North
Attention: Human Resources
PO Box 3000
The Pas MB R9A 1M7