1014 Administrative Assistant/ Mailroom Clerk - Regina Campus

First Nations University of Canada; Regina; On-site; CAD 32,000 - 36,000; Part time

Job summary

First Nations University of Canada – Regina Campus is seeking an Administrative Assistant/Mailroom Clerk (Casual) to support campus operations. The role covers mail processing, postage, filing, and routine clerical tasks within the internal office environment.

The candidate will manage inquiries, prepare documents, coordinate meetings, and assist with inventory and travel arrangements. Strong organization and communication skills are essential for success in this casual on-site position.

Qualifications

• High School Diploma or equivalent required.
• Office Education certification or equivalent education acceptable.
• Related office experience is considered along with education.

Responsibilities

• Receive, process, sort and distribute mail and packages timely.
• Weigh and apply postage; maintain usage records.
• Process bills of lading, invoices, and customs documents.
• Assist with office supply distribution, POs and parking passes.
• Answer inquiries by phone, email and in person; fax and copy.
• Type, edit and proofread department correspondence and file.
• Maintain department filing systems and project records.
• Support inventory of furniture, equipment and supplies.
• Schedule meetings and arrange travel/accommodations as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

High School Diploma

Office Education certification

Job description

ADMINISTRATIVE ASSISTANT/ MAILROOM CLERK – Internal

REGINA CAMPUS

Casual

The Organization:

First Nations University of Canada (FNUniv) is a unique place of learning specializing in Indigenous knowledge and providing post-secondary education for Indigenous and non-Indigenous students alike within a culturally supportive environment. FNUniv provides an opportunity for students of all nations to learn in an environment of First Nations cultures and values. The University continues to uphold its mission of enhancing the quality of life, and to preserve, protect and interpret the history, language, culture, and artistic heritage of First Nations people.

FNUniv is a federated college of the University of Regina, and its academic programs are accredited through that institution. Wisdom, respect, humility, sharing, harmony, beauty, strength, and spirituality are the values of First Nations University of Canada.

Duties and Qualifications:

The successful candidate will have a High School Grade 12 Diploma; Minimum Office Education certification or equivalent education and a half year minimum, of related office experience required. A combination of education and experience will be considered.

The successful individual will be responsible for all administrative duties such as (but not limited to):

• Receive, process, sort and distribute incoming, interoffice and outgoing mail, and courier packages in a timely fashion, adhering to necessary University deadlines.
• Weigh, calculate and affix proper postage to applicable mail and maintain usage records.
• Process bills of lading, commercial invoices, customs documents and other relevant paperwork.
• Assist with office supply distribution, purchase orders and parking passes.
• Answer and respond to inquiries by telephone, e-mail and in person; fax, photocopy.
• Type, edit, and proof-read all department related correspondence and forward to appropriate destinations.
• Create and maintain department filing systems to ensure documents are in order and easily retrievable.
• Create and maintain records for projects, activities, and staff under the supervision of the Supervisor.
• Assist with the maintenance of an inventory of furniture, equipment and supplies ensuring information is up-to-date and accurate.
• Schedule meetings, prepare information, record and process minutes, as required. Arrange travel and accommodations for the Supervisor, as required.

CUPE Pay Grade 6 - Hourly $23.89 - $26.62)

Application Procedure:

Deadline for applications: October 14, 2026

Qualified applicants must clearly state how they meet the screening criteria in their application for employment. Please direct any questions you have about this opportunity to [e-mail]

Please note First Nations University of Canada only accepts online applications. You can apply online at www.fnuniv.ca/careers

First Nations University of Canada would like to thank all those that applied; however, only those selected for an interview will be contacted.