Administrative Assistant

Crowe MacKay LLP; Sechelt; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation package

Paid vacation

Employee Assistance Program (EAP)

Extended health and dental benefits

Overtime Pay

Flexibility (core office hours)

Employee Referral Program

Wellness Program

Job summary

Crowe MacKay LLP is seeking an experienced Administrative Assistant in Sechelt to join our Vancouver-area team. This full-time role reports to the Office Manager and supports front-line client service, reception, calendar management, records, and client deliverables.

You will coordinate office communications, prepare reports and correspondence, process payments and maintain supplies. A positive, team-oriented attitude and proficiency with MS Office are essential.

Qualifications

• Minimum one year office experience in a support role.
• Minimum one year customer service experience.
• Reception or administrative experience preferred.

Responsibilities

• Deliver exceptional front-line client service and reception support.
• Manage calendars, meetings, and office communications.
• Maintain accurate records, databases, and business documentation.
• Prepare, assemble, and finalize financial statements and client deliverables.
• Process client payments and maintain related records.
• Coordinate office supplies, equipment, and workspace organization.
• Prepare reports, presentations, and professional correspondence.
• Support partners, managers, and staff with administrative and operational needs.
• Contribute to the efficient day-to-day operations of a professional accounting office.

Skills

Customer service

Organization

Multitasking

Time management

Attention to detail

Teamwork

Proactivity

Professional communication

Tools

Microsoft Office Suite

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Crowe MacKay LLP is a vibrant team of Chartered Professional Accountants with eight markets across Northern and Western Canada. We believe strong relationships are the cornerstone to success and strive to create innovative solutions for our clients. Crowe MacKay LLP is built on a foundation of diverse talent, delivering expert advice across a spectrum of industries and organizations.

Our Vancouver office is currently seeking a full-time experienced Administrative Assistant to join our team. This role reports directly to Office Manager. The successful candidate will be a career-focused Administrative Assistant that is excited to join a growth-oriented, entrepreneurial firm.

The Crowe MacKay Sechelt office is highly trained and knowledgeable in financial analysis, and estate planning. They focus on a large variety of accounting services for businesses in a variety of industries from technology to servicing Vancouver’s unique startup community and tech hub; financing support of franchises and businesses in the food and beverage industry; to tax-structure and corporate financial planning for the aviation and natural-resources industries. At Crowe MacKay, we have established ourselves as a dynamic firm with a commitment to creating an environment for success, both for our teams and our clients.

The Role

• Deliver exceptional front-line client service and reception support.
• Manage calendars, meetings, and office communications.
• Maintain accurate records, databases, and business documentation.
• Prepare, assemble, and finalize financial statements and client deliverables.
• Process client payments and maintain related records.
• Coordinate office supplies, equipment, and workspace organization.
• Prepare reports, presentations, and professional correspondence.
• Support partners, managers, and staff with administrative and operational needs.
• Contribute to the efficient day-to-day operations of a professional accounting office.

What You Will Bring

• Minimum one year office experience in support role
• Minimum one year customer service experience
• Prior reception or administrative experience preferred
• Excellent ability to organize self and others
• Multitasking and time-management skills, with the ability to prioritize tasks
• Strong attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Professional and courteous manner in dealing with internal and external clients
• Positive and friendly attitude and demeanor
• Ability to work well in a team setting
• Ability to be resourceful and proactive when issues arise
• Previous experience in public practice or other professional services environment considered an asset

What We Offer

• Competitive compensation package
• Paid vacation
• Employee Assistance Program (EAP)
• Extended health and dental benefits
• Overtime Pay
• Flexibility (core office hours)
• Employee Referral Program
• Wellness Program

Your Journey as an Administrative Assistant

At Crowe MacKay, you have the opportunity to deliver innovative solutions to today’s complex business issues. We strive to provide a range of financial services to a diverse array of businesses. Our firm has grown to eight offices across northern and western Canada not only because we deliver consistently exceptional service, but because we attract employees at all levels who are passionate about their work and the communities they serve. With over 50 years of expertise, we are recognized as an employer of choice, committed to create lasting value. Come grow with Crowe!

More About Crowe MacKay

Crowe MacKay is committed to giving back to the communities in which we live and work. Not only are we involved in charitable organizations as a firm, but we support and encourage our employees to volunteer in their communities as well. We firmly believe that a strong community creates endless opportunities for education, employment, and increased quality of living. Crowe MacKay services clients worldwide as an independent member of Crowe Global, one of the largest global accounting networks in the world. The network consists of more than 200 independent accounting and advisory services firms in more than 140 countries around the world.