Office Admin Assistant

Smythe LLP; Vancouver; On-site; CAD 42,500 - 57,500; Full time

Benefits offered by this job

Overtime Payments

Extended health benefits

Job summary

Smythe LLP is seeking a proactive, organized Office Administrative Assistant to support day-to-day administrative and operational functions in Downtown Vancouver. The role includes reception, document preparation, and partner support in a fast-paced, collaborative environment.

Ideal candidates are detail-oriented, enjoy multitasking, and thrive working with colleagues to keep the office running efficiently. This is a full-time on-site role with opportunities to contribute across departments.

Qualifications

• High school diploma required.
• 2–3 years of experience in an administrative or office setting.
• Post-secondary education in business, office administration, or computer applications is an asset.
• Previous experience in a professional services firm is preferred.

Responsibilities

• Reception duties: answer inquiries, direct calls/visitors, greet clients and suppliers.
• Prepare reports, memos, documents, and presentations using Microsoft Office.
• Sort, distribute, mail handling, faxes, and courier packages; manage inboxes and voicemail.
• Order, receive, and maintain office supply inventory; file systems updated.
• Support Administrative team with projects and special deliverables; assist staff with queries.
• Coordinate catering, meetings, and equipment maintenance; ensure kitchens are stocked and orderly.

Skills

Verbal & written communication

Prioritization & deadline management

Independent worker / team player

Attention to detail

Problem-solving

Education

High school diploma

Post-secondary education in business/office administration (asset)

Tools

Microsoft Office Suite

Job description

Description

Office Administrative Assistant

Location: Downtown Vancouver

Compensation: $50,000/year

Smythe LLP is seeking a proactive, organized, and detail-oriented Office Administrative Assistant to play a key role in supporting the firm's day to day administrative and operational functions. This role is ideal for a collaborative individual who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in providing exceptional support to colleagues while helping ensure the office operates efficiently.

The Opportunity

In this role, you will be a key member of the Office Services team, providing front-line support to clients and staff alike. You’ll contribute to a wide range of tasks including reception, document preparation, office administration, and partner support.

This is an excellent opportunity for someone who enjoys variety, excels at multitasking, and thrives in a collaborative environment.

In this role, you will:

Reception

• Answer general inquiries in a professional and courteous manner
• Direct calls and visitors to appropriate staff members
• Respond to general information requests accurately and efficiently
• Greet clients, suppliers, and visitors in a friendly, professional manner

Office Administration

• Prepare reports, memos, documents, and presentations using Microsoft Office
• Sort, distribute, and send mail, faxes, and courier packages
• Manage general email and voicemail inboxes, forwarding items as needed
• Order, receive, and maintain office supply inventory
• Maintain electronic and paper filing systems according to procedures
• Update internal databases and back up files regularly
• Support the Administrative team with projects and special deliverables as required.
• Assisting internal staff at all levels with general queries.
• Coordinate catering, meetings, and equipment maintenance
• Ensure kitchens are maintained, stocked and in good order
• Support seasonal tasks, including but not limited to T1, T2 and T3 Admin tax work

What You Bring

Education & Experience

• High school diploma required
• Post-secondary education in business, office administration, or computer applications is an asset
• 2–3 years of experience in an administrative or office setting
• Previous experience in a professional services firm is preferred

Skills & Attributes

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Ability to prioritize tasks and manage multiple deadlines
• Comfortable working independently and as part of a team
• Strong attention to detail and a proactive approach to problem-solving

Working Conditions

• Full-time role (37.5 hours/week), Monday to Friday
• Occasional overtime may be required based on business needs
• Work is performed in an office environment

Why Join Smythe?

At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

What We Offer

• Overtime Payments
• Extended health benefits

What Sets Us Apart

• Additional firm-wide office closure days called "Smythe Days"
• Young and collaborative Partnership group
• Local BC firm with global reach through Allinial Global

About Smythe

Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

If you're a proactive and detail oriented administrative professional who enjoys supporting others, keeping operations running smoothly, and making a meaningful impact in a collaborative and growing firm, we'd love to hear from you.