Administrative Assistant

West Coast Reduction Ltd.; Saskatoon; Hybrid; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Employer-paid extended health benefits

Life insurance

RRSP matching

Discretionary annual bonus

Job summary

West Coast Reduction Ltd. in Saskatoon is seeking a full-time Administrative Assistant to support the Management team. You will handle reception duties, assist Purchasing, Sales Admin, and Accounts Payable processes, and manage courier tasks.

The role is based at the Saskatoon Plant, offering 40 hours per week in a permanent capacity with full-time benefits and potential for growth within a mid-sized employer.

Qualifications

• Post-secondary program for Administrative Assistants or equivalent diploma is an asset.
• 2–3 years of administrative experience preferred.
• Proficient in English with strong communication skills.
• Experience with MS Office and document management systems.

Responsibilities

• Serve as the face of West Coast Reduction Ltd. for all visitors to our Saskatoon Plant by warmly greeting them as they arrive.
• Answer and forward all incoming calls to the appropriate party.
• Open, sort & distribute incoming mail daily.
• Record management - responsible for filing and maintaining the document management system for divisional records.
• Data entry - Monitor administrative documents to ensure data is up to date.
• Coordinate incoming and outgoing courier shipments.
• Order office and kitchen supplies to ensure common areas are well-stocked.
• Maintain inventory of visitor booklets, and complete sign-in/sign-out sheets when necessary.
• Assist with general office administrative duties to various departments as needed.
• Event coordination and planning for annual office events such as flu clinics, hearing tests, etc.
• Adhere to the company Code of Conduct and all West Coast Reduction Ltd. policies.
• Foster a positive team and company culture by ensuring treatment of others is respectful and aligned with company values.

Skills

MS Office

Attention to detail

Communication skills

Independent work

Education

Post-secondary certificate/diploma in Administrative Assistant field

Tools

JD Edwards ERP

Document management systems

Job description

West Coast Reduction Ltd. - Nothing Left Behind*

At West Coast Reduction, nothing is important to us. Because when there's nothing left - that is when we've done our job. We collect food waste and by-products from food producers, like farms, restaurants, bakeries and even supermarkets, transforming them into ingredients used in animal feed, renewable energy and thousands of other products we use every day. Our efforts contribute to a sustainable local food supply, and help us all live in cleaner and healthier communities. Visit www.wcrl.com to learn more.

Based out of our Saskatoon Plant, we are hiring a full-time Administrative Assistant to be a part of our team.

The Administrative Assistant is responsible for providing general administration support for the WCRL Saskatoon Division's Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the finished goods processing and performing Accounts Payable related data entry for the Division. The Administrative Assistant is also responsible for serving as the face of the company by greeting visitors, handling incoming phone calls, and managing activities with couriers.

This is a full-time, permanent position for 40 hours per week.

WHY JOIN OUR TEAM?

• Build a stable career at a reputable company with more than 450 employees
• Comprehensive compensation package offered to full-time employees including employer-paid extended health benefits and life insurance
• Generous RRSP matching for employee contributions after 1 year
• Discretionary annual bonus
• Opportunities for career advancement

Take a look at our About Us video here: https://vimeo.com/396483325

SPECIFIC ACCOUNTABILITIES & RESPONSIBILITIES

Administration

• Serve as the face of West Coast Reduction Ltd. for all visitors to our Saskatoon Plant by warmly greeting them as they arrive at our plant
• Answer and forward all incoming calls to the appropriate party
• Open, sort & distribute incoming mail daily
• Record management - responsible for filing and maintaining the document management system for divisional records
• Data entry - Monitor administrative documents to ensure data is up to date
• Coordinate incoming and outgoing courier shipments
• Order office and kitchen supplies to ensure common areas are well-stocked
• Maintain inventory of visitor booklets, and complete sign-in/sign-out sheets when necessary
• Assist with general office administrative duties (filing, corporate mailouts, organizing, etc.) to various departments as needed
• Event coordination and planning, for annual office events such as flu clinics, hearing tests, etc.
• Adhere to the company Code of Conduct and all West Coast Reduction Ltd. policies
• Foster a positive team and company culture by ensuring treatment of others is respectful and aligned with company values
• Perform other duties as assigned by Manager or Supervisor

Purchasing

• Ensure all store goods are received in the inventory JD Edwards ERP system
• Assist in counting supplies and equipment in stock

Sales Administration

• Assist in the release of finished goods and invoicing
• File and scan all sales related paperwork

Accounts Payable

• Process raw material scale data while ensuring accuracy
• Verify scale data for accuracy and correct appropriate discrepancies as needed
• Compare scale tickets against route history and third-party hauling invoices, noting any discrepancies and investigating inconsistencies
• Enter supplier invoices with correct coding and supplier information
• Match supplier invoice to PO or obtain appropriate manager approval
• Ensure all supplier invoices and supporting information are filed correctly

THE IDEAL CANDIDATE

• Graduate from a recognized post-secondary program for Administrative Assistants, or equivalent Certificate or Diploma is an asset
• 2-3 years of experience in an administrative assistant role or similar environment preferred
• Demonstrated ability to work independently with minimal supervision
• Competency using Microsoft Office Suite products and document management systems
• Proficiency in English, both written and verbal, with excellent communication skills

Thank you in advance for your interest in this opportunity, however, only those individuals who are selected for an interview will be contacted.