Administrative Assistant

Alberta-Pacific Forest Industries Inc.; St. Albert; Hybrid; CAD 30,000 - 46,000; Part time

Benefits offered by this job

On-site parking

Team-based culture

Competitive wages

Job summary

Alberta-Pacific Forest Industries Inc. is seeking an Administrative Assistant to support Senior Executive Assistants at our St. Albert location. You will help coordinate travel, arrange meetings, prepare reports and handle general office duties to ensure smooth daily operations.

The role includes organizing internal events, troubleshooting logistics and assisting with office management tasks. This is a part-time opportunity with potential for growth based on needs.

Qualifications

• Minimum 2 years of experience in an administrative support role.
• High school diploma required; a post-secondary diploma or certificate in business administration is an asset.
• Detail oriented with strong communication and organizational skills.
• Ability to coordinate travel, meetings and processing of expense reports.

Responsibilities

• Assist Senior Executive Assistants with travel arrangements and appointments.
• Prepare expense reports, reconciliations, presentations and other documents.
• Manage mail, email lists and ad hoc administrative requests.
• Organize internal events and coordinate office requirements.

Skills

Administrative support

Communication

Organization

Education

High school diploma

Business administration certificate

Tools

Microsoft 365

Job description

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Alberta-Pacific Forest Industries Inc. (Al-Pac) is seeking aAdministrative Assistant to work out of ourSt. Albert location. The successful candidate will be responsible forproviding administrative and office management support to Senior Executive Assistants, ensuring seamless day-to-day operations. This role is responsible for assisting with travel coordination, meeting invite distribution, preparing expense reports, reconciliation reports, and handling various general office duties. The Administrative Assistant also plays a key role in organizing internal events, troubleshooting meeting logistics, and coordinating office requirements. For us, it's not just about coming to work and doing a job - as soon as you walk through the door, your career has purpose.

This is a part-time opportunity (casual) with opportunities for growth into a full-time role based on operational needs. Hours will fluxate week to week.

Who Are We?

Al-Pac is the largest single-line kraft pulp producer in North America. Our mill is located near the communities of Athabasca, Boyle & Lac La Biche. We are leaders in our industry, from our quality products, mill operations and responsible forest management practices, to the way we grow and develop our team members and work with local communities. We are continuously exploring new and innovative ideas, while delivering premium products with a commitment to strong environmental stewardship and corporate social responsibility – a commitment that is demonstrated by our long-standing Forest Stewardship Council® (FSC®) certification (FSC-C022642).

Responsibilities

• Assist the Senior Executive Assistants in organizing travel arrangements and appointments.
• Support the preparation of expense reports, P-card reconciliations, presentations, and other documents as required.
• Perform general office duties, including handling mail, managing email lists, and responding to ad hoc administrative requests.
• Perform daily responsibilities to ensure smooth workflow and task completion.
• Assist with day-to-day office management tasks, including ordering supplies, managing workspace setups and bookings, parking and handling visitor coordination.
• Help troubleshoot meeting room booking conflicts, technology issues and coordinate with IT for additional support when necessary.
• Provide support regarding Health, Safety and Security concerns and the Health and Safety meeting.
• Resolve immediate operational issues and escalation issues as required.
• Continuously assess and seek to improve efficiency and quality within the scope of role.
• Ensure compliance with industry regulations and internal standards.
• Organize and prepare documents using a variety of applications for technology devices, such as standard office software.
• Support the preparation of letters, emails, and more complex reports, agendas and minutes of meetings.
• Gather and summarize data for reports.
• Provide support for internal events such as Town Hall meetings, Christmas activities, and other office events.
• Assists Senior Executive Assistants with event and meeting planning by conducting research, securing venues, managing attendance tracking, and communicating event information.

Qualifications

• A high school diploma or equivalent is required; a post-secondary diploma or certificate in business administration or a related field is an asset.
• Minimum 2 years of experience in an administrative support role.
• Detail oriented with great communication skills.
• Strong work ethic and committed to self-development.
• Excellent interpersonal skills and team oriented.
• Ability to influence and collaborate with stakeholders at all levels.

Other

• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
• Effective verbal and written communication skills.
• Intermediate to advanced skill in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, OneDrive) and basic knowledge of office technology.
• Ability to maintain accuracy in tracking tasks, managing schedules, and coordinating meetings.
• Ability to work well with a team, collaborate effectively, and maintain professionalism in all interactions.

What We Offer

You may wonder what makes us unique. Why would you want to work with Al-Pac? You will experience firsthand that our team-based culture values safety, open communication, productivity and quality, as well as a variety of other great perks including:

• Competitive wages
• On-site parking
• Team-based culture that encourages work-life balance.

Al-Pac is an equal opportunity employer and encourages applications from all qualified individuals. We wish to express our thanks to all applicants for their interest and effort in applying for this position; however, only candidates selected for an interview will be contacted.

CLOSING DATE: September 20, 2026
REQUISITION:539
POSITION TYPE: Permanent
LOCATION:St. Albert