Administrative Assistant

Success Human Resource Centre Pte Ltd; Outram; On-site; CAD 27,000 - 35,000; Full time

Job summary

Success Resource Centre Pte Ltd is seeking a proactive Administrative/Sales Support professional to handle daily order processing, invoicing, and shipping paperwork for outbound deliveries or self-pickups. You will ensure timely data entry, coordinate with warehouse and sales teams, and maintain filing systems while assisting visitors.

The role requires at least 2 years in admin or sales support, strong MS Office skills, and bilingual English/Mandarin communication to assist diverse customers.

Qualifications

• Minimum 2 years of relevant administrative or sales support experience (preferably in order processing or logistics).
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with order management systems is an advantage.
• Strong organizational, communication, and interpersonal skills.
• Meticulous, responsible, and able to handle confidential information.
• Customer-focused, proactive, and positive attitude.
• Able to work independently as well as in a team environment.
• Proficient in English and Mandarin to liaise with native English-speaking and Mandarin-speaking customers.

Responsibilities

• Perform daily order processing activities including generating sales orders, invoices, and preparing shipping paperwork for outbound deliveries or self-pickups.
• Ensure all sales orders are accurately entered into the system in a timely manner.
• Manage order fulfilment plans to ensure on-time delivery and high levels of customer satisfaction.
• Coordinate with warehouse, logistics, and sales teams to track and resolve order issues.
• Coordinate with the sales team to follow up on customer queries and concerns.
• Provide general administrative support such as handling correspondence and maintaining filing systems.
• Greet and assist visitors while maintaining a professional office environment.
• Perform other administrative duties as assigned.

Skills

Microsoft Office

Bilingual English/Mandarin

Tools

Order management systems

Job description

Responsibilities

• Perform daily order processing activities including generating sales orders, invoices, and preparing shipping paperwork for outbound deliveries or self-pickups
• Ensure all sales orders are accurately entered into the system in a timely manner
• Manage order fulfilment plans to ensure on-time delivery and high levels of customer satisfaction
• Coordinate with warehouse, logistics, and sales teams to track and resolve order issues
• Coordinate with the sales team to follow up on customer queries and concerns
• Provide general administrative support such as handling correspondence and maintaining filing systems
• Greet and assist visitors while maintaining a professional office environment
• Perform other administrative duties as assigned

Period

• Permanent

Working Hours

• Mon – Fri: 9am – 6pm
• $2,200–$2,800 (commensurate with experience and qualifications)

Requirements

• Minimum 2 years of relevant administrative or sales support experience (preferably in order processing or logistics)
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with order management systems is an advantage
• Strong organizational, communication, and interpersonal skills
• Meticulous, responsible, and able to handle confidential information
• Customer-focused, proactive, and positive attitude
• Able to work independently as well as in a team environment
• Proficient in English and Mandarin to liaise with native English-speaking and Mandarin-speaking customers

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201 )
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183| W: www.successhrc.com.sg