HR Administrative Assistant

COOEC Canada Company; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

COOEC Canada Company is seeking an administrative support specialist in Calgary. The role requires bilingual English and Mandarin, and involves preparing and tracking invoices, maintaining records, and supporting HR and project teams.

You will assist with onboarding, data entry, and confidential information handling in a fast-paced EPCM environment. The ideal candidate has 1–2 years of administrative experience, strong Excel skills, and a keen eye for detail.

Qualifications

• Bilingual English and Mandarin is required.
• Experience with invoice processing and document management is an asset.
• Strong Microsoft Office and Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills.

Responsibilities

• Assist with preparing, submitting, and tracking invoices and related documentation.
• Maintain organized electronic and physical files, records, and project documentation.
• Assist with expense reports, timesheets, attendance records, and other administrative documentation.
• Provide general administrative support to HR, project management, and office personnel.
• Assist with employee onboarding, offboarding, and maintaining employee records.
• Assist with data entry, spreadsheets, reports, and other administrative tasks as required.
• Maintain confidentiality of employee, financial, and company information.

Skills

Bilingual English/Mandarin

Microsoft Office

Excel

Attention to detail

Organizational skills

Communication & follow-up

Tools

Invoice processing

Document management

Job description

Bilingual proficiency in English and Mandarin is required for this position.

KeyResponsibilities

• Assist with preparing, submitting, and trackinginvoices and related supporting documentation.
• Maintain organized electronic and physicalfiles, records, and project documentation.
• Assist with expense reports, timesheets, attendancerecords, and other administrative documentation.
• Provide general administrative support to HR,project management, and office personnel.
• Assist with employee onboarding, offboarding,and maintaining employee records.
• Assist with data entry, spreadsheets, reports,and other administrative tasks as required.
• Maintain confidentiality of employee, financial,and company information.

Qualifications

• 1-2 years of administrative experience;experience in EPCM, engineering, construction, or energy is an asset.
• Experience with invoice processing/submissionand document management is an asset.
• Strong Microsoft Office and Excel skills.
• Excellent attention to detail and organizationalskills.
• Strong communication and follow-up skills.
• Ability to manage multiple priorities anddeadlines in a fast-paced project environment.