administrative assistant

Employment and Social Development Canada; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to enhance their team. This role involves coordinating information flow, managing appointments, and overseeing payroll administration. Ideal candidates will possess strong multitasking abilities and excellent communication skills, thriving in a fast-paced environment. With a focus on client satisfaction and organizational efficiency, this position offers a permanent, full-time opportunity with flexible hours. Join a dynamic team and contribute to the success of a reputable organization in a vibrant city.

Qualifications

• Bachelor's degree or equivalent experience required.
• Ability to multitask and manage time effectively.

Responsibilities

• Coordinate team information flow and establish office procedures.
• Manage appointments and handle inquiries.
• Oversee payroll and administrative activities.

Skills

Multitasking

Excellent communication skills

Attention to detail

Time management

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Office

Email

Job description

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Job details

Administrative Assistant

Posted on May 08, 2025 by a licensed third-party for Employer details: OTTAWA SWISS WATCH SERVICES INC.

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Job details

Education: Bachelor's degree or equivalent experience.

Tasks: Coordinate the flow of information within the team, determine and establish office procedures and routines, schedule and confirm appointments, answer telephone and relay calls/messages, answer electronic enquiries, order office supplies and maintain inventory, oversee payroll administration, greet visitors and direct them appropriately, set up and maintain filing systems, provide customer service, consult with clients post-sale, carry out administrative activities, oversee office procedures, contact potential customers, establish work priorities, assist with budget preparation, order and maintain inventory of parts and supplies.

Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Word, MS Office, electronic mail.

Work conditions and physical capabilities: Ability to work independently, in a fast-paced environment, under pressure, with attention to detail, and with minimal supervision.

Personal suitability: Ability to multitask, excellent oral and written communication, flexibility, organized, client-focused, good time management.

Experience: 1 to less than 7 months.

Location

Ottawa, ON

Workplace information

On-site

Salary

$35.00/hour, 35 hours per week

Terms of employment

Permanent, full-time, with flexible hours including day, evening, shift, morning, starting as soon as possible. 1 vacancy available.

Overview

Languages

English

Experience

1 to less than 7 months

Work location

Work must be completed at the physical location. No remote work option.

Responsibilities

• Coordinate team information flow
• Establish office procedures
• Manage appointments and communication
• Handle inquiries and maintain inventory
• Oversee payroll and administrative activities
• Customer and client interactions
• Assist with budget and inventory management

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Email

Work conditions and physical capabilities

• Work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Minimal supervision

Personal suitability

• Multitasking ability
• Excellent communication skills
• Flexibility
• Organized
• Client focus
• Time management

Eligibility to apply

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

June 07, 2025

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OTTAWA SWISS WATCH SERVICES INC.

• Repair and maintenance
• 2 job postings advertised
• Medium-sized business (5-100 employees)

The median wage is the salary where half the workers earn more and half earn less. This information helps job seekers compare salaries. Job Bank prefers reporting the median wage, which is less affected by extreme values than the average wage.