Administrative Assistant

AtkinsRéalis; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company dedicated to engineering a better future. As an Administrative Assistant, you'll play a crucial role in supporting major projects and ensuring smooth operations. This full-time position offers a collaborative environment where your organizational skills and attention to detail will shine. You'll manage communications, prepare meeting materials, and help maintain an efficient office. With a focus on work-life balance and various learning opportunities, this is a chance to grow your career while making a positive impact on communities worldwide.

Benefits

Competitive pay

Flexible benefits

Employee share plan

Pension plan

Learning and development opportunities

Qualifications

• 2-4 years of experience in a large office or project environment.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Format, edit, proofread, and distribute documents according to standards.
• Organize meetings, manage scheduling, and maintain office supplies.

Skills

Microsoft Office Suite

Adobe Acrobat

Organizational Skills

Communication Skills

Job description

Job Description

Are you looking for a company that works on major engineering projects worldwide? Do you want to make a difference by improving the daily lives of communities? Are you seeking to join an inclusive and diverse team you can truly rely on? If so, you’ve come to the right place!

Join us in reshaping the future with AtkinsRéalis. We are dedicated to engineering a better future for our planet and its people.

AtkinsRéalis is a global leader in engineering, known for designing and building prestigious projects worldwide. We are hiring an Administrative Assistant to join our team! This full-time position is based in Ottawa, Ontario.

Your role within the team:

1. Format, edit, proofread, and distribute correspondence, reports, proposals, and other documents according to company standards.
2. Prepare and distribute agendas, notes, PowerPoint slides, and materials for meetings; record, prepare, and distribute meeting minutes.
3. Classify project documents according to established document control procedures.
4. Respond to telephone and email queries, directing clients to the appropriate contacts as needed.
5. Organize conference calls, video conferences, meetings, catering, and manage scheduling, invitations, and confirmations.
6. Maintain office supplies and organize filing systems for correspondence and communications.

Why choose AtkinsRéalis as an employer?

We offer:

• The opportunity to work on major projects for internal and external clients.
• An environment that values work-life balance.
• Various learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a pension plan.
• A focus on health and safety in the workplace.

The ideal candidate:

• Has 2-4 years of experience in a large office or project environment.
• Is proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe Acrobat, with excellent formatting skills.
• Can prioritize tasks, meet deadlines, and ensure accuracy and attention to detail.
• Is self-motivated with excellent organizational and time management skills.
• Possesses strong oral and written English communication skills; bilingualism in French is an asset but not required.

Are you ready for this challenge? Apply today and help us engineer a better future for our planet and its people.

At AtkinsRéalis, we value diversity and are committed to inclusion. We believe that diverse perspectives enrich our team and drive innovation.

We respect your privacy. Please review our Privacy Notice on our Careers site to understand how we handle your personal data. By submitting your information, you accept our Privacy Notice.

We provide accommodations upon request during recruitment and onboarding, in accordance with company policy and the Accessibility for Ontarians with Disabilities Act (AODA). Successful applicants will be informed about our accommodation policies at the time of employment offer.

Worker Type: Employee

Job Type: Regular