Program Coordinator

crewhr; Vancouver; On-site; CAD 40,000 - 45,000; Full time

Job summary

A non-profit arts education organization in Metro Vancouver is seeking a Program Coordinator to support the dance department. The successful candidate will manage production activities, provide administrative support, and ensure smooth coordination of schedules and tasks. The role requires completion of a post-secondary degree, 1-2 years of relevant experience, and strong communication skills. Proficiency in MS Office and Adobe Creative Suite is essential, along with the ability to work effectively under pressure. This position promotes diversity and inclusion and encourages applications from all backgrounds.

Qualifications

• Completion of a post-secondary degree/diploma.
• Post-secondary education in Theatre, Dance, or Performing Arts.
• 1–2 years of relevant experience.

Responsibilities

• Support dance department productions as stage manager.
• Coordinate department operations and volunteer tracking.
• Provide administrative support for studio bookings and assessments.
• Assist with program logistics and scheduling.
• Handle financial and operational tasks for the department.

Skills

Strong written and oral communication skills

Attention to detail

Ability to prioritize and work under pressure

Teamwork

Knowledge of MS Office and Adobe Creative Suite

Education

Post-secondary degree/diploma

Education in Theatre, Dance, or Performing Arts

Tools

MS Office (Word, Excel, Outlook)

Adobe Creative Suite (Photoshop, InDesign, Premiere Pro)

Google Suite (Docs, Sheets, Forms)

QLAb

Master Tour

Tickit

Job description

Base Pay Range

CA$40,000.00/yr - CA$45,000.00/yr

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Job Overview

Arts Umbrella is a non‑profit organization for arts education that serves nearly 20,000 young people every year across Metro Vancouver. It offers artistic programs in Art, Design, Dance, Theatre, Music, and Film to children aged 2–22, nurturing self‑confidence, discipline, and creative expression.

As client of Crew HR, Arts Umbrella is seeking a seasoned Program Coordinator to support the dance department and production teams. The role reports to the Production Manager, ensuring smooth coordination of all production activities, schedules, and administrative tasks.

Arts Umbrella acknowledges that its work in Vancouver and Surrey is on the unceded, traditional, and ancestral territories of the music—specific First Nations listed above.

Responsibilities

• Support dance department productions, acting as stage manager for in‑house performances and facilitating production set and props, programme information, and lighting and costume elements.
• Coordinate department operations through communication, handbook management, and coordination of reference letters, fundraisers, and subscription series.
• Provide administrative and student support, including volunteer hour tracking, studio bookings, recital assistant scheduling and oversight, student assessments, and assistance with faculty/musician substitutions.
• Coordinate program logistics such as weekly schedules, health program and bus schedules, internal theatre bookings, repertoire tracking, photoshoots, and guest/artist communications.
• Assist with financial and operational tasks including visa reconciliation, invoice and receipt processing, department purchases, and ticket/box office management.

Qualifications

• Completion of a post‑secondary degree/diploma.
• Post‑secondary education in Theatre, Dance, or Performing Arts, or equivalent practical experience.
• 1–2 years of relevant experience.
• Strong written and oral communication skills.
• Ability to prioritize, think ahead, and work effectively under pressure to meet deadlines in a fast‑paced environment.
• Attention to detail for accurate paperwork, logistics, and production tasks.
• Proven experience with MS Office (Word, Excel, Outlook), Adobe Creative Suite (Photoshop, InDesign, Premiere Pro) and Google Suite (Docs, Sheets, Forms).
• Experience with QLAb, Master Tour, and Tickit considered an asset.
• Proven ability to work in a team.
• Understanding of dance production processes, scheduling, and event coordination (asset).

Diversity & Inclusion

Arts Umbrella is dedicated to promoting diversity and inclusion. The organization actively seeks applications from Indigenous peoples, visible minorities, people with disabilities, and individuals of all sexual orientations and genders. Candidates with knowledge in diversity and inclusion are encouraged to apply.

Note to Applicants

Applicants are kindly requested not to call or visit the office for application status inquiries. Only shortlisted candidates will be contacted directly.