Administrative Assistant

Canada Post; Toronto; On-site; CAD 42,000 - 54,000; Full time

Job summary

Canada Post in Toronto is seeking an Administrative Assistant to manage vital office functions, coordinate priorities, and assist leadership with correspondence, analysis, and reporting.

The role requires 1–3 years of secretarial experience, strong Microsoft Office skills, and excellent organizational and communication abilities. Completion of secondary schooling is required; post-secondary courses may be expected.

Qualifications

• Completion of secondary school according to provincial standards or equivalent (GED).
• Completion of post-secondary (College/University) courses may be required.

Responsibilities

• Coordinate priority actions and ensure timely follow-ups for sensitive information.
• Manage flow of correspondence and prepare briefing materials for leadership committees.
• Safeguard confidential information and support travel arrangements and budgeting as needed.

Skills

Office management

Communication

Organization

Education

Secondary education

Post-secondary courses

Tools

Microsoft Office Suite

Job description

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Administrative Assistant

Location: Toronto, ON, CA

Job Requisition Id: 204637
Business Function: Product
Primary City: Toronto
Other Location(s):
Province:Ont. - GTA
Employment Type: Full-Time
Employment Status:Permanent
Language Requirement: English Essential
Employee Class and Level: CPXMA01
Number of Vacancies 1
Job Closing Date (YYYY-MM-DD): 2026-11-09

Job Description

The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.

Job Responsibilities

Below are the main job requirements and responsibilities for the Administrative Assistant.

• Coordinates all priority actions; on time-sensitive information, situations or conditions which could cause embarrassment or exposure to the Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective follow-ups.
• Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.
• Composes documents and presentations including briefing material for Management Committees.
• Safeguards all confidential, sensitive and personal information.
• Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.

Job Responsibilities (continued)

• Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.
• Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.
• Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.
• Indirectly supervises other secretaries in the function by providing guidance, standards, ensuring consistency in procedures.
• Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.

Qualifications

Education

• Completion of secondary school according to provincial standards or equivalent (GED) is required.
• Completion of post-secondary (College/University) courses may be required.

Experience

• One to three years of experience in a secretarial/administrative assistant role - experience in this role at the executive level will be considered a strong asset.

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs.
• Strong organizational, prioritization and time-management skills.
• Good interpersonal skills.
• Strong oral and written communication skills.

Other Information

Canada Post’s values and behaviours

Our Values - Trust, Respect and Deliver represent our fundamental promise to ourselves, our expectations of one and another and our shared duty to our country.

Our behaviours – Make the call, Know the destination, Deliver for others, Ignite our pride; embody our values, bringing them to life and guiding our actions.

We’re committed to living these values and practicing these behaviours every day. Learn more about the values and behaviours by visiting the Canada Post website .

All qualified candidates will be considered however preference will be given to Indigenous People (First Nations, Metis or Inuit) or Persons with disabilities. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Accessibility

Canada Post is committed to fostering an equitable, respectful, and caring workplace where everyone is welcome and has equal opportunity, where diversity is valued and celebrated and where we work together to remove barriers and promote accessibility. If you are contacted regarding a job opportunity, please advise if you require an accommodation. All information received in relation to accommodation will be kept confidential.

Employment Equity

Canada Post is committed to creating a safe workplace that embraces and celebrates everyone. We are committed to employment equity and encourage applications from Indigenous Peoples, Persons with disabilities, Members of visible minorities, and Women.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Information on our Equity, diversity & inclusion national strategy and our Indigenous reconciliation strategy can be found at the following links:

A conflict of interest is when an employee’s interests (personal, financial or business) or relationships (family or close personal relationships) interfere, or appear to interfere, with the interests of Canada Post. To know if a conflict exists, please refer to the Canada Post's code of conduct.