administrative assistant

SSP Group of Companies; Milton; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented office administrator to manage various administrative tasks. This role involves coordinating seminars, supervising staff, and ensuring smooth office operations in a fast-paced environment. The ideal candidate will possess excellent multitasking abilities and a strong client focus, contributing to a welcoming workplace for all. Join a team that values diversity and promotes equal opportunities, where your skills will help shape a positive work culture and support various employment groups.

Benefits

Group insurance benefits

Qualifications

• Experience in office administration and coordination for events.
• Strong ability to manage multiple tasks and maintain organization.

Responsibilities

• Arrange seminars and conferences, supervise and train staff.
• Maintain office procedures, schedule appointments, and handle inquiries.

Skills

Multitasking

Attention to Detail

Organizational Skills

Client Focus

Team Player

Education

College/CEGEP

Tools

Computerized Information Filing Systems

Job description

Overview

Languages:
English

Education
College/CEGEP

Experience
1 to less than 7 months

On site:
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks:

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and Specialization
Area of Specialization:

• Correspondence
• Reports and records
• Invoices

Additional Information
Work Conditions and Physical Capabilities:

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal Suitability:

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Benefits
Financial Benefits:

• Group insurance benefits

Employment Groups:
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for Persons with Disabilities:

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities.

Support for Newcomers and Refugees:

• Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees.

Support for Youths:

• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans:

• Provides awareness training to employees to create a welcoming work environment for Veterans.

Support for Indigenous People:

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Support for Mature Workers:

• Applies hiring policies that discourage age discrimination.

Support for Visible Minorities:

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.