Administrative Assistant

American-Iron-; Lévis; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

RRSP matching program

Annual tuition scholarship up to $8,5

Job summary

American Iron & Metal (AIM) in Lévis, Quebec, is seeking an Administrative Assistant to join our on-site daytime team. The role supports the General Manager and Commercial Director, with a focus on purchasing-related activities, reporting to the General Manager.

The successful candidate will manage email, draft client communications, handle phones, schedule meetings, and coordinate with multiple departments.

Qualifications

• Have relevant experience in an administrative assistant, executive support, or similar role.
• Proficient with computer applications, including Microsoft Office and OpenERP.
• Excellent verbal and written communication skills.
• Able to manage multiple priorities simultaneously with accuracy and attention to detail.
• Strong customer service mindset and ability to collaborate with stakeholders.
• Demonstrate discretion and ability to handle confidential information.
• Self-motivated, resourceful, and take initiative.
• Are bilingual in English and French, both written and spoken.

Responsibilities

• Providing administrative support to the General Manager, including managing their email correspondence.
• Drafting client communications, reviewing customer agreements, and following up with clients as needed.
• Answering and directing phone calls, scheduling client appointments, and collaborating with various departments as well as the Québec Account Manager.
• Preparing reports, entering data, and performing various administrative follow-ups.
• Tracking payroll, vacation requests, and employee administrative files for staff reporting to the General Manager.
• Managing uniforms, PPE, office supply orders, corporate suite logistics, and invoice follow-up for selected projects.
• Performing other related duties as required.

Skills

Bilingual English/French

Verbal & written communication

Multitasking / prioritization

Discretion & confidentiality

Self-motivated / resourceful

Tools

Microsoft Office

OpenERP

Job description

American Iron & Metal (AIM)is a family-owned company and a recognized global leader in the metal recycling industry, with more than135 sites and 4,000 employees worldwide. We have continued to thrive over the past eight decades thanks to the dedication of our employees and the continued trust and support of our customers.

Be part of the AIM team, a growing team with an entrepreneurial spirit that has evolved over the years to become a successful and multi-faceted company with business divisions that include metal recycling, decommissioning and demolition, auto parts sales and recycling, welded assembly manufacturing, construction waste recycling, and the production of customized industrial and mining products.

We are proud to do good things for the environment to help create a greener and more sustainable future for everyone.

It’s simple; we do it right. We aim for excellence.

What we offer:

• Competitive salary, vacation, benefits, and RRSP matching program
• AIM’s annual tuition scholarship program of up to $8,500per eligible dependent
• The tools and support needed to succeed in your career and professional development
• A dynamic and rewarding work environment that is also a lot of fun!

Job Description

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for:

• Providing administrative support to the General Manager, including managing their email correspondence;
• Drafting client communications, reviewing customer agreements, and following up with clients as needed;
• Answering and directing phone calls, scheduling client appointments, and collaborating with various departments as well as the Québec Account Manager;
• Preparing reports, entering data, and performing various administrative follow-ups;
• Tracking payroll, vacation requests, and employee administrative files for staff reporting to the General Manager;
• Managing uniforms, personal protective equipment (PPE), office supply orders, corporate suite logistics, and invoice follow-up for selected projects;
• Performing other related duties as required.

Qualifications

To join our team:

• Have relevant experience in an administrative assistant, executive support, or similar role;
• Are proficient with computer applications, including Microsoft Office and OpenERP;
• Have excellent verbal and written communication skills;
• Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
• Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
• Demonstrate discretion and are able to handle confidential information;
• Are self-motivated, resourceful, and take initiative;
• Are bilingual in English and French, both written and spoken.

Additional Information

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

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