Administrative assistant

Michelin España Portugal SA; Laval; Hybrid; CAD 63,000 - 74,000; Full time

Job summary

Join a forward-thinking company as an administrative assistant, where you'll support dynamic marketing and sales teams in an international environment. This stimulating role involves optimizing agendas, organizing travel, and facilitating smooth operations for a multicultural team. With plans for expansion and a commitment to employee well-being, this innovative firm offers a hybrid work model and a comprehensive rewards package. If you're organized, bilingual, and eager to make a difference, this is the perfect opportunity to advance your career while contributing to a meaningful mission.

Benefits

Hybrid work model

Employee assistance program

Discounts on products

Varied activities and opportunities

Modern offices

Qualifications

• Experience as an administrative assistant is essential.
• Familiarity with office management systems is required.

Responsibilities

• Organize travel and manage agendas for sales and marketing managers.
• Coordinate international seminars and meetings for the team.
• Handle communications and manage specific files independently.

Skills

MS Office Suite

Time Management

Problem-Solving

Bilingual (French and English)

Confidential Information Handling

Education

High School Diploma

Administrative or Secretarial Assistance Training

Job description

Make a difference as an administrative assistant

Michelin, an international company known for its tire products, around and beyond the tire is looking for people who want to move forward with us!

Our current offices are located in Laval and Magog. However, Michelin has excellent plans to expand and open a new office in downtown Montreal, and this position will fit right in.

Motivated by our purpose - We care about Giving People a Better Way Forward - Michelin offers our employees a comprehensive Total Rewards package with competitive well-being, health care, life insurance and retirement benefits and perks such as:

• Hybrid work - In the short term, a minimum of 3 days a week at Michelin's Laval office. From July 2025, relocation to downtown Montreal in our new offices according to the current hybrid work policy.
• Collaborate with colleagues all over the world
• A stimulating role in a highly innovative company
• An employee assistance program
• Discounts on products
• Varied activities and opportunities to get involved
• Modern offices
• Base salary based on experience, starting annual salary for this position - based on experience, starting annual salary $63 840 plus bonus

We recruit you for your personality, your skills and your experience for a career in the company.

Your team:

Join the Beyond Road Business Line to support the International Marketing and Sales teams while participating in the Michelin Group's off-highway growth!

Be an integral part of an energetic team whose mission is to define the Beyond Road Business Line's strategy, develop its offers, deploy them to the Original Equipment (OE) and Tire Replacement (RT) sales teams, and finally drive its sales performance.

Marketing and sales teams are multi-localized (Canada and France). You will therefore be working in a resolutely international and multicultural environment. In particular, you will participate in the very active network of business line assistants.

Your role:

Join our dynamic team and work closely with the Marketing Director, her team and the sales team of the Beyond Road business line! Your role will be to facilitate her daily life and that of these teams, by ensuring the smooth execution of their activities and missions. You'll play a key role in organizing travel and managing the agendas of sales and marketing managers, while supporting their administrative operations. You will also coordinate the team's international seminars and meetings, contributing to their overall success.

• Maximize sales and marketing managers' time and travel: Optimize agendas, organize travel logistics, and manage expense accounts.
• Plan and distribute annual calendar: Draw up and position meetings and seminars and distribute the calendar to the management team.
• Organize meetings and events: Plan logistics, propose agendas, draft minutes, and organize one-off events.
• Prepare and analyze documents: Make available and analyze the elements required for the director's activity.
• Manage communications: Read and process e-mails from directors, alert to emergencies, and pass on relevant information.
• Organize specific files: Take on additional tasks and manage specific files independently.
• Support the team: Manage personnel administration, deal with team queries, organize meetings and follow up on requests.
• Coordinate purchases and reception: Manage the entity's purchases, respond to requests, and welcome visitors.

What do you need to possess for being successful?

• You have a high school diploma; additional training in administrative or secretarial assistance would be an asset;
• You have significant experience as an administrative assistant;
• You are familiar with office management systems and procedures;
• You are comfortable using the MS Office suite, in particular Excel and PowerPoint;
• You are discreet and able to handle confidential information;
• You excel in time management and task prioritization;
• You are rigorous and have strong problem-solving skills;
• You are at ease in a bilingual environment (French and English), so you can communicate orally and in writing with your colleagues and our international partners;
• You have proven organizational skills and the ability to manage several tasks simultaneously.

Our Candidate and New Hire Experience Promise:

At each step in your career, you will be guided along your career path to help you build a personalized career plan for the long term… and it starts Now!”

Discover your future – Demonstrate your interest – Meet your future colleagues – Start your Journey!