Administrative Assistant

Paramount Management; Halifax; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Salary & Benefits

Awards portfolio

Development program

Family-oriented culture

Job summary

Paramount is seeking an Administrative Assistant to serve as the first point of contact and maintain a welcoming office environment in Halifax. You will support the Executive Team and internal staff with professional service and smooth operations.

The role requires strong written and verbal communication, proficiency in MS Outlook and MS Word/Excel, and a detail-oriented, multitasking mindset to meet deadlines in a collaborative office setting.

Qualifications

• Experience in an office environment is required.
• Clear written and verbal communication skills are essential.
• Proficient with MS Outlook, Word and Excel; comfortable with general computer tasks.
• Detail-oriented and able to manage multiple priorities with deadlines.
• Ability to handle conflicts diplomatically and work with diverse teams.

Responsibilities

• First impression officer and reception duties.
• Schedule and coordinate meetings and appointments.
• Create and tweak documents; general clerical tasks including document management.
• Track and restock office supplies and support administrative functions.
• Assist with marketing tasks and campaigns.
• Participate in projects to boost efficiency and teamwork.
• Collaborate with a large, diverse team across departments.

Skills

Written communication

Verbal communication

Multitasking

Conflict resolution

Detail orientation

Team collaboration

Tools

MS Outlook

Word/Excel

Job description

The Lawen Group | Dexel | Paramount is deeply rooted in community values with a shared vision that each property shapes the future of Halifax for generations to come. We offer a cohesive team of more than 75 members providing design, construction, and property management services across Halifax.

Our Culture

Ours is a collaborative team that focuses on quality of work and community vibe, where professionalism meets passion. We pride ourselves on being a family firm that operates exclusively in Halifax, for over 20 years. We believe in continual learning, fostering a tight-knit work family, pushing to our potential, embracing humility, honoring our community, and getting the job done.

What You Will Do

As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the public and our dedicated internal staff, ensuring smooth and efficient office functions. Your role will be pivotal in supporting our Executive Team and creating a professional and welcoming environment that serves as the company’s first impression. With a commitment to excellence, and a proactive approach, you will contribute to our team's success and foster a positive, collaborative workplace.

• First impression officer
• Schedule and coordinate meetings and appointments
• Create and tweak documents
• General clerical tasks including document management
• Track and restock office supplies
• Assist with marketing tasks and campaigns
• Dive into projects to boost efficiency
• Collaborate with a vast and diverse team

What You Bring to the Table

• Experience in office environment
• Clear written and verbal communication
• Computer wizardry with MS Outlook, Word/Excel
• Detail-oriented dynamo
• Multi tasking marvel, ensuring deadlines and expectation are met
• Embrace diverse work styles with enthusiasm
• Handle conflicts and concerns with diplomacy
• Maintain productivity amidst distractions

What We Offer

• Competitive Salary and Benefits
• Award winning portfolio of properties and team
• Professional Development Program
• Dynamic, diverse and family-oriented work culture

The reception area is your personal studio, allowing you to work independently while only steps away from the team. You’ll be on the phone and computer the majority of the day, while you enjoy a great view of Barrington St. Enjoy a consistent schedule with regular office hours, maintaining that work-like harmony.

While we do appreciate all applicants, only those selected to move on to the interview process will be contacted.