Dexel Developments - Project Administrator

GetHired, Inc.; Halifax; On-site; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Salary + Benefits

Lifecycle exposure

Professional development

Collaborative culture

Job summary

Dexel in Halifax, Canada, is seeking a Project Administrator to keep project information organized from pre-construction through close-out, coordinating between office and field teams to ensure timely access to the right data.

You will manage project documents, schedules and meetings, help set up site offices, and support onboarding and training, with construction experience and Procore/Microsoft Office knowledge preferred.

Qualifications

• Diploma/degree in business or construction is preferred.
• Experience in administrative roles within construction is an asset.
• Solid document management and scheduling skills.

Responsibilities

• Own project files and records – both hard copy and digital.
• Coordinate project documents across teams and stakeholders.
• Build close-out packages for turnover.
• Track safety program documentation.
• Organize meetings, schedules and minutes.
• Support onboarding and site-office setup.
• Assist with training and role-specific onboarding.
• Link office and field communications to keep data flowing.

Skills

Detail-oriented

Documentation

Communication

Multitasking

Education

Business or construction-related diploma/degree

Tools

Procore

Microsoft Office

Bluebeam

AutoCAD

Revit

ArchiCAD

Job description

Who is Dexel?

Inspired by our past, present, and future, we transform the landscape in Canada’s fastest-growing city.

Dexel is proud to be Halifax’s premier design-build urban developer. Specializing in a multi-residential hi-rise, we manage all aspects of the project from preliminary design to occupancy.

Our Culture

Ours is a work hard play hard team that focuses on quality and community. At Dexel we aspire to build and be the best. We pride ourselves on being a family firm that operates exclusively in Halifax, for over 20 years. We believe in continual learning, fostering a tight-knit work family, pushing to our potential, checking egos at the door, honoring our community, and getting the job done.

What You Will Do

As part of our collaborative project team, the Project Administrator keeps the information, documentation and administrative details behind our developments organized and moving. Working with both the office and field teams, you’ll support projects from pre-construction through construction and close-out, making sure the right information gets to the right people at the right time.

• Own project files and records – hard copy and digital
• Keep trade, vendor and purchase order documentation organized
• Coordinate project documents across teams and stakeholders
• Build complete close-out packages for turnover
• Track safety program documentation
• Organize meetings, schedules and minutes
• Help set up and wrap up project site offices
• Support onboarding and role-specific training
• Jump into projects that improve administrative operations
• Be the administrative link between the office and the field

What You Bring to the Table

• Business or construction-related diploma/degree
• Administrative experience – construction is a definite asset
• Multi-unit residential construction experience
• Procore and Microsoft Office know-how
• Bluebeam, AutoCAD, Revit or ArchiCAD familiarity is an asset
• Construction drawings don’t intimidate you
• Strong document management and organization skills
• Safety awareness and knowledge
• Detail-oriented with a sharp eye for what’s missing
• Ability to juggle deadlines and changing priorities
• Clear written and verbal communication
• Collaborative, adaptable and ready to help
• “How can I help?” mentality

What We Offer

• Competitive salary and benefits
• Exposure to full construction lifecycle – from pre-construction through project close-out
• Opportunity to work alongside experienced construction professionals
• Professional development and learning opportunities
• A collaborative environment where your organization and ideas make an impact
• Variety – no two projects or days are quite the same
• Dynamic and family-oriented work culture

Work Environment

You’ll get the best of both worlds – working from the office while staying connected to what’s happening in the field through regular construction site visits. Expect a collaborative, deadline-driven environment where details matter, priorities move, and keeping project information organized helps the entire team get the job done.