ADMINISTRATIVE ASSISTANT

Dexel Developments/Paramount Management; Halifax; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive Salary & Benefits

Award-winning portfolio & team

Creative Collaboration

Professional Development Program

Family-oriented culture

Job summary

Lawen Group in Halifax is seeking an Administrative Assistant to support the Head Office. You will be the heartbeat of daily operations, delivering exceptional customer service to the public and staff, ensuring smooth office functions and a professional first impression.

You will assist the Executive Team, manage schedules, draft documents, handle clerical tasks, track supplies, support marketing efforts, and collaborate across a large, diverse team to boost efficiency and maintain a welcoming

Qualifications

• Experience in an office environment.
• Outstanding phone manner.
• Clear written and verbal communication.
• Proficient with MS Office suite (Outlook, Word, Excel).
• Detail-oriented with strong multitasking ability.

Responsibilities

• Be the first point of contact for the public and staff, providing excellent customer service.
• Schedule and coordinate meetings and appointments.
• Create and edit documents and correspondence.
• Handle general clerical tasks and document management.
• Track and restock office supplies.
• Assist with marketing tasks and campaigns.
• Engage in projects to boost workplace efficiency.
• Collaborate with a large, diverse team.

Skills

Customer Service

Phone Etiquette

Clear Communication

MS Outlook

Tools

MS Word

MS Excel

Job description

Who is Lawen Group?

The Lawen Group | Dexel | Paramount is deeply rooted in community values with a shared vision that each property shapes the future of Halifax for generations to come. We offer a cohesive team of more that 75 members providing design, construction and property management services across Halifax.

Our Culture

Ours is a collaborative team that focuses on quality of work andcommunity vibe, where professionalism meets passion. We pride ourselves onbeing a family firm that operates exclusively in Halifax, for over 20 years. Webelieve in continual learning, fostering a tight-knit work family, pushing toour potential, embracing humility, honoring our community, and getting the jobdone.

What You Will Do

As acornerstone of our dynamic Head Office Team, the Administrative Assistant willbe the heartbeat of our daily operations. You will provide exceptional customerservice to both the public and our dedicated internal staff, ensuring smoothand efficient office functions. Your role will be pivotal in supporting ourExecutive Team and creating a professional and welcoming environment thatserves as the company’s first impression. With a commitment to excellence, anda proactive approach, you will contribute to our team's success and foster apositive, collaborative workplace.

• Firstimpression officer
• Scheduleand coordinate meetings and appointments
• Create andtweak documents
• Generalclerical tasks including document management
• Track andrestock office supplies
• Assist withmarketing tasks and campaigns
• Dive intoprojects to boost efficiency
• Collaboratewith a vast and diverse team

What You Bring to the Table

• Experience in office environment
• Outstanding phone manner
• Clear written and verbal communication
• Computer wizardry with MS Outlook, Word/Excel
• Detail-oriented dynamo
• Multi tasking marvel, ensuring deadlines andexpectation are met
• Embrace diverse work styles with enthusiasm
• Handle conflicts and concerns with diplomacy
• "How Can I Help?" mentality
• Maintain productivity amidst distractions

What We Offer

• Competitive Salary and Benefits
• Award winning portfolio of properties andteam
• Creative Collaboration environment
• Professional Development Program
• Dynamic, diverse and family-oriented workculture

Work Environment

The reception area is your personal studio, allowing you towork independently while only steps away from the team. You’ll be on the phoneand computer the majority of the day, while you enjoy a great view ofBarrington St. Enjoy a consistent schedule with regular office hours, maintainingthat work-like harmony.

While we do appreciate all applicants, onlythose selected to move on to the interview process will be contacted.