administrative assistant

Government of Canada; Halifax; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team in a health care setting. This role involves scheduling appointments, managing communications, and ensuring smooth office operations. Ideal candidates will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to work independently. With a focus on client service, you will be responsible for data entry, inventory management, and assisting with various administrative tasks. If you are a reliable team player with excellent communication skills, this opportunity is perfect for you.

Benefits

Free parking available

Qualifications

• Ability to work independently in a fast-paced environment.
• Strong organizational skills and client-focused approach.

Responsibilities

• Schedule and confirm appointments for clients.
• Perform data entry and maintain inventory of office supplies.
• Greet visitors and direct them to appropriate contacts.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Time management

Client focus

Flexibility

Education

No degree, certificate or diploma

Tools

Google Docs

MS Windows

MS Word

Electronic scheduler

MS Office

Job description

Overview Languages

English

Education

• No degree, certificate or diploma

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Health care institution, facility or clinic

Responsibilities Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Perform data entry
• Perform basic bookkeeping tasks

Supervision

• Staff in various areas of responsibility

Experience and specialization Computer and technology knowledge

• Google Docs
• MS Windows
• MS Word
• Electronic scheduler
• MS Office

Technical terminology

• Medical

Additional information Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability

Benefits Other benefits

• Free parking available