Front Desk Administrative Assistant

AWP Safety, Inc; Dartmouth; On-site; CAD 35,000 - 48,000; Full time

Benefits offered by this job

Company events

Dental care

Employee assistance program

Life insurance

On-site parking

Paid time off

RRSP match

Vision care

Diversity recognition

Job summary

AWP Safety, Inc is seeking a Front Desk Administrative Assistant to support the Atlantic Canada team in day-to-day office operations and client communications. You will greet visitors, manage phone lines, respond to emails, and provide clerical support across multiple departments.

The role requires strong organizational skills, attention to detail, and a professional demeanor to handle confidential information with discretion.

Qualifications

• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Proficient in using Microsoft Office or similar software for email, calendar management, and document creation.
• Attention to detail and ability to proofread documents for accuracy.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Greet and welcome visitors/staff in a professional and friendly manner.
• Answer and direct phone calls to appropriate individuals or departments.
• Answer and respond to client emails and inquiries.
• Provide administrative and clerical support (filing, photocopying, data entry, payment processing).
• Assist with customer support inquiries and provide excellent customer service.
• Maintain office supplies and ensure reception is tidy and presentable.
• Assist with administration of training and wholesale divisions.
• Coordinate with other departments to ensure smooth office operations.
• Plan monthly team events.
• Logistics/shipping management.

Skills

Communication

Organization

Multitasking

Microsoft Office

Attention to detail

Tools

Microsoft Office

Job description

Company Description

AWP Safety is North America’s leading traffic control specialist. Our team of 9000+ professionals helps secure 2,000+ work zones every day – ensuring customer crews, drivers, and our teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Super Bowl, Boston Marathon, and movie/television sets.

Since our founding in 1981, we have served customers through the talent of extraordinary team members committed to customer focus, growth, valuing each other, safety and quality, and a sense of urgency.

Job Description

POSITION SUMMARY

The Front Desk Administrative Assistant will play an essential role in AWP Safety’s growth by assisting the Atlantic Canada team with multiple projects and duties related to the efficient and effective operation of the office. The Front Desk Administrative Assistant must be comfortable performing multiple tasks effectively with a focus on timeliness and responsiveness, high levels of diplomacy, sound judgment, and discretion when dealing with customers and other department staff.

Primary Responsibilities

• Greet and welcome visitors/staff in a professional and friendly manner
• Answer and direct phone calls to appropriate individuals or departments
• Answer and respond to Client emails and inquires
• Provide administrative and clerical support, including filing, photocopying, data entry, and payment processing
• Assist with customer support inquiries and provide excellent customer service
• Maintain office supplies and ensure the reception area is tidy and presentable
• Assist with administration of training and wholesale divisions
• Coordinate with other departments to ensure smooth office operations
• Plan monthly team events
• Logistics/shipping management

Qualifications

REQUIREMENTS

• Previous experience as an Administrative Assistant or in a similar role is preferred
• Excellent communication skills, both verbal and written
  • Bilingual English/French is a plus but not required
• Strong organizational and multitasking abilities
• Proficient in using Microsoft Office or similar software for email, calendar management, and document creation
• Attention to detail and ability to proofread documents for accuracy
• Ability to handle sensitive information with confidentiality and professionalism

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The team member must be able to successfully handle the physical demands of this position, which include but are not limited to the following:

• Variable hours of operation based on staffing needs and workload
• Ability to work in a variety of physical positions, including sitting, standing walking, and driving
• Majority of hours will be worked in an office setting
  • Some exposure to all weather conditions in combination with regular work time indoors in environmentally controlled conditions
• May be required to lift or carry objects up to 18 kg

Additional Information

WHAT YOU WILL LOVE/PERKS

• Company events
• Dental care
• Employee assistance program
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• AWP named one of North America’s Greatest Workplaces 2023 and 2025 for Diversity

AWPSafety is anEqual Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race, color, age, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

PROTECTING YOUR PEOPLE, YOUR BUSINESS, AND YOUR TIME

All your information will be kept confidential according to EEO guidelines.

AWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, protected veteran status, disability, or any other status protected by applicable federal, state, or local law.