Administrative Assistant

AGLC; Edmonton; On-site; CAD 38,000 - 52,000; Full time

Job summary

Alberta Gaming, Liquor & Cannabis (AGLC) seeks an administrative assistant to support the Licensing team, handling correspondence, document control, and record-keeping across multiple licensing streams.

You will assist with scheduling, travel, procurement, website and SharePoint updates, payroll inquiries, and filing, ensuring accurate, timely service in a fast-paced regulatory setting.

Qualifications

• High school diploma required, plus 2+ years of administrative support experience in a regulated or complex environment.

Responsibilities

• Prepare, format, and distribute correspondence, reports, and documents.

Skills

Microsoft Office

Adobe Acrobat

Communication

Organizational skills

Attention to detail

Customer service

ERP systems

Education

High school diploma

Tools

ERP systems

Adobe Acrobat

Job description

Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust.

ABOUT REGULATORY SERVICES

Regulatory Services Division ensures the integrity of the gaming, liquor, and cannabis industries in Alberta. Through a mix of business improvements, detailed audit, compliance support and diligent investigation we are able to deliver on our promise to protect the Albertans we serve!

ABOUT THE POSITION

Administrative Assistant

Job Req: 1309

Division/Branch: Regulatory Services / Compliance

Classification: Administrative Support 3

Status: Temporary - FT until on or before October 5, 2027

Reports to: Sandra Froehlich

Closing Date: September 18, 2026

JOB SUMMARY

This temporary full-time position will end on or before October 5, 2027

At AGLC, we're committed to serving Albertans through responsible regulation and exceptional service. We're looking for an organized and customer-focused Administrative Assistant to support our Licensing team in delivering efficient, professional, and responsive services across multiple licensing streams.

This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping processes running smoothly. You'll play a key role in supporting a diverse group of professionals while contributing to the success of important regulatory programs that impact communities across Alberta.

As a valued member of the Licensing team, you will provide administrative support across several functional areas, helping ensure seamless operations and exceptional internal and external service. Your responsibilities will include:

• Preparing, formatting, and distributing correspondence, reports, and other business documents
• Supporting licensing processes through administrative coordination and record maintenance
• Managing office supplies, procurement card reconciliations, and inventory tracking
• Coordinating meetings, travel arrangements, catering, and meeting logistics
• Maintaining website and SharePoint content and updating forms and documentation
• Supporting payroll and administrative inquiries from staff
• Processing approvals, tracking information, and maintaining accurate records in various business systems
• Responding to inquiries and directing requests to the appropriate contacts

SKILLS & ABILITIES

• High school diploma, combined with a minimum of two years of administrative support experience, preferably within a regulated, public sector, or similarly complex environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat or related document management applications.
• Strong written and verbal communication skills, with the ability to communicate effectively and professionally with diverse audiences.
• Well-developed organizational, time management, and prioritization skills, with the ability to manage multiple competing priorities and meet deadlines.
• Demonstrated ability to work independently, maintain confidentiality, and exercise sound judgment and discretion in a professional environment.
• Strong interpersonal and relationship-building skills, with a collaborative and service-oriented approach to supporting clients, colleagues, and stakeholders.
• Proven attention to detail and commitment to delivering accurate, high-quality work in a fast-paced environment.
• Ability to adapt to changing priorities, processes, and organizational needs while maintaining a high standard of administrative support.
• Assets include:
• Post‑... discipline.
• Experience working with enterprise resource planning (ERP) systems, databases, records management systems, or other enterprise applications.

NOTE

• To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada.
• While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
• As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment.
• An equivalent combination of education and experience may be considered. Candidates with lesser qualifications may be considered at a lower classification and salary. This recruitment may be used to fill future vacancies.
• AGLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.