Administrative Assistant

Alberta Gaming, Liquor & Cannabis (AGLC); St. Albert; Hybrid; CAD 50,000 - 63,000; Full time

Job summary

Alberta Gaming, Liquor & Cannabis (AGLC) is seeking an Administrative Assistant to support the Licensing team in delivering efficient and professional services. You will handle key administrative tasks and help ensure regulatory processes run smoothly in a fast-paced public sector environment.

Responsibilities include coordinating licensing workflows, maintaining records, managing supplies and travel, and supporting payroll inquiries while upholding confidentiality and accuracy in all dealings.

Qualifications

• High school diploma with 2+ years of administrative support experience.
• Proficiency in Microsoft Office and document management tools.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Prepare, format, and distribute reports and documents.
• Coordinate licensing processes and maintain records.
• Manage office supplies, procurement card reconciliations, inventory tracking.
• Coordinate meetings, travel, catering, and logistics.
• Maintain website and SharePoint content and update forms.
• Support payroll inquiries and HR administrative tasks.
• Process approvals and maintain records across systems.
• Respond to inquiries and route requests to contacts.

Skills

Microsoft Office

Communication skills

Organization

Detail-oriented

Confidentiality

Customer service

Time management

Education

High school diploma

Office Administration post-secondary

ERP/records management exposure

Tools

SharePoint

ERP systems

Adobe Acrobat

Job description

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ABOUT AGLC
Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust.

ABOUT REGULATORY SERVICES

Regulatory Services Division ensures the integrity of the gaming, liquor, and cannabis industries in Alberta. Through a mix of business improvements, detailed audit, compliance support and diligent investigation we are able to deliver on our promise to protect the Albertans we serve!

ABOUT THE POSITION

Administrative Assistant
Job Req: 1309
Location: St. Albert - Corriveau
Division/Branch: Regulatory Services / Compliance
Classification: Administrative Support 3
Status: Temporary - FT until on or before October 5, 2027
Salary: $50,082.77 - $62,809.91
Reports to: Sandra Froehlich
Closing Date: September 18, 2026

JOB SUMMARY

This temporary full-time position will end on or before October 5, 2027

At AGLC, we're committed to serving Albertans through responsible regulation and exceptional service. We're looking for an organized and customer-focused Administrative Assistant to support our Licensing team in delivering efficient, professional, and responsive services across multiple licensing streams.

This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping processes running smoothly. You'll play a key role in supporting a diverse group of professionals while contributing to the success of important regulatory programs that impact communities across Alberta.

As a valued member of the Licensing team, you will provide administrative support across several functional areas, helping ensure seamless operations and exceptional internal and external service. Your responsibilities will include:

• Preparing, formatting, and distributing correspondence, reports, and other business documents
• Supporting licensing processes through administrative coordination and record maintenance
• Managing office supplies, procurement card reconciliations, and inventory tracking
• Coordinating meetings, travel arrangements, catering, and meeting logistics
• Maintaining website and SharePoint content and updating forms and documentation
• Supporting payroll and administrative inquiries from staff
• Processing approvals, tracking information, and maintaining accurate records in various business systems
• Responding to inquiries and directing requests to the appropriate contacts

SKILLS & ABILITIES

• High school diploma, combined with a minimum of two years of administrative support experience, preferably within a regulated, public sector, or similarly complex environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat or related document management applications.
• Strong written and verbal communication skills, with the ability to communicate effectively and professionally with diverse audiences.
• Well-developed organizational, time management, and prioritization skills, with the ability to manage multiple competing priorities and meet deadlines.
• Demonstrated ability to work independently, maintain confidentiality, and exercise sound judgment and discretion in a professional environment.
• Strong interpersonal and relationship-building skills, with a collaborative and service-oriented approach to supporting clients, colleagues, and stakeholders.
• Proven attention to detail and commitment to delivering accurate, high-quality work in a fast-paced environment.
• Ability to adapt to changing priorities, processes, and organizational needs while maintaining a high standard of administrative support.
• Assets include:
  • Post-secondary education in Office Administration, Business Administration, or a related discipline.
  • Experience working with enterprise resource planning (ERP) systems, databases, records management systems, or other enterprise applications.

NOTE:

• To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada.
• While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
• As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment.
• An equivalent combination of education and experience may be considered. Candidates with lesser qualifications may be considered at a lower classification and salary. This recruitment may be used to fill future vacancies.
• AGLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.