Administrative Assistant

Atlantic Graduate Pest Management Inc; Charlottetown; On-site; CAD 42,000 - 52,000; Full time

Job summary

Atlantic Graduate Inc in Charlottetown, PEI is recruiting for an Administrative Assistant to support Management, technicians and the sales team in a fast-paced environment. The role requires high organization, accuracy and resourcefulness to deliver superior support.

The Administrative Assistant will handle orders, accounting tasks, receptionist duties and confidential admin work, while helping maintain smooth operations and customer experiences.

Qualifications

• Essential everyday office skills
• Proficiency with standard software
• Strong communication and collaboration abilities
• Attention to detail and accuracy

Responsibilities

• Entering orders accurately from the order desk email into internal software
• Using accounting software for sales, accounts receivable, accounts payable, and banking
• Receptionist duties during business hours with professional communication
• Carrying out general administrative duties such as filing, typing, copying, scanning, note-taking
• Providing confidential administrative support for sales team and management
• Working with teammates to maintain efficient administrative systems
• Assisting in delivering excellent customer experiences through professional interactions

Skills

Computer Use

Oral Communication

Reading

Working with Others

Job description

Headquartered in Charlottetown, PEI, Atlantic Graduate Inc. is a fast growing company currently recruiting for an Administrative Assistant. They will provide administrative support to Management, technicians and the sales team in achieving the organization’s goals and objectives. This role requires a highly organized, accurate and resourceful professional who thrives in delivering superior support in a complex, fast-paced environment.

The Administrative Assistant will be responsible for:

• Entering orders accurately from the order desk email into our internal software system.
• Using accounting software, in the areas of sales, accounts receivables, accounts payables, and banking.
• Receptionist duties during regular business hours – Exhibits polite and professional communication via phone, e-mail, in-person and mail.
• Carries out administrative duties such as filing, typing, copying, scanning, note-taking etc.
• Providing confidential administrative duties for the sales team and Management, including the preparation and collation of written reports and materials
• Working with other team members to develop and maintain systems that support the smooth, successful and integrated operation of the administrative function.
• Assisting in delivering and creating an excellent customer experience through professional interactions with customers, industry partners and other stakeholders.
• Other duties and responsibilities as required or directed by senior management.

Essential Skills:

• Computer Use
• Oral Communication
• Reading
• Working with Others

Soft Skills:

• Attention to Detail
• Effective Communication
• Flexibility
• Independence

Hard Skills:

• Administrative Support
• Customer Contact Support

Digital Skills:

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word

Languages:

• English