Administrative Assistant

FlatironDragados; Campbell River; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

RRSP plan

Dental & Vision

Wellness program

Tuition reimbursement

Job summary

FlatironDragados is seeking an Administrative Assistant to become the cornerstone of our Campbell River office, handling data entry, employee inquiries, and coordinating day-to-day office activities to ensure smooth project operations.

You will greet visitors, route calls, support HR and payroll inquiries, manage office supplies and meeting room bookings, and perform a range of clerical duties with accuracy and discretion.

Qualifications

• 2+ years related administrative or clerical experience.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Developing knowledge of construction industry and project procedures.
• Proven initiative, organization and self-prioritization.
• Friendly disposition and customer service attitude.

Responsibilities

• Answer calls and route messages in a courteous, service-oriented manner.
• Greet visitors and direct to meeting rooms.
• Data entry support for time cards, equipment hours, and usage.
• Assist HR and payroll with employee inquiries.
• Maintain conference rooms, calendars, and office supplies.
• Process mail, copies, memos, and other documents.

Skills

Data entry

Customer service

Organization

Initiative

Time management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individualityand recognize achievements.

What you will be doing

• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards.

What we are looking for

• High School Diploma or GED required.
• 2+ years related administrative or clerical experience required.
• Experience using MS Office Suite, including Word and Excel required.
• Developing knowledge of construction industry and project business procedures.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.