Administrative Assistant

Copeland Canada Inc.; Brantford; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision coverage

Pension plan

Parental leave

Vacation & holidays

Job summary

Copeland Canada Inc. is seeking an organized office administrator at our Brantford site. You will support daily operations, greet visitors, coordinate events, and assist multiple departments with documentation and data entry.

The role requires strong communication, Microsoft Office skills, and the ability to manage multiple tasks; local travel and onsite attendance are expected.

Qualifications

• High School Diploma or equivalent.
• Valid driver’s license and access to reliable transportation.
• Ability to travel locally as needed for office-related errands, event support, and purchases.
• Prior administrative or office support experience.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and related office equipment.
• Typing speed of 45 WPM.
• Able to lift/carry up to 35 lbs.
• Authorized to work in Canada without sponsorship.

Responsibilities

• Administrative Support: handle day-to-day tasks, manage phone calls, emails, and correspondence; organize files and records; process purchases and expense reports.
• Client and Visitor Interaction: greet and assist visitors, clients, or vendors; direct inquiries to appropriate person/department.
• Event Management: book catering, organize materials, coordinate shipments, and cleanup; manage kitchen and office supplies.
• Data Entry and Documentation: input data, prepare reports and presentations.
• Support Various Departments: assist different teams on projects or meetings as needed.

Skills

Communication

Organizational skills

Customer service mindset

Self-starter

Attention to detail

Tech proficiency

Typing speed 45 WPM

Lifting 35 lbs

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

About Us We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join Copeland at our Canadian Headquarters in Brantford, Ontario, where you'll play a highly visible role supporting employees, visitors, customers, vendors, and leadership teams. This position serves as a central point of coordination for office operations and employee engagement activities while helping create a welcoming, professional, and efficient workplace environment. This is an excellent opportunity for someone who enjoys variety in their workday, takes ownership of responsibilities, is comfortable working with technology, and thrives in a role that combines office administration, event coordination, employee support, and operational organization. Over time, you'll become a trusted resource and key contributor to the day-to-day success of the site.

Responsibilities

• Administrative Support: Assist with day-to-day administrative tasks, including managing phone calls, emails, and correspondence. Maintain and organize files, documents, and records. Use a company credit card to purchase supplies in accordance with company purchasing policy and expense reporting guidelines.
• Client and Visitor Interaction: Greet and assist visitors, clients, or vendors. Provide courteous and professional assistance, directing inquiries or requests to the appropriate person or department.
• Event Management: book catering, organize all printed materials, grocery shopping, organize shipments for remote sessions, and event cleanup such as cleaning tables and washing dishes. Actively manage cleanliness and inventory levels for kitchen food supplies, office supplies and branded giveaways.
• Data Entry and Documentation: Input and manage data in databases or spreadsheets. Prepare reports, presentations, and other documentation as required.
• Support Various Departments: Collaborative with different teams to support specific projects, meetings or tasks. Be adaptable and ready to assist wherever necessary.

Requirements

• High School Diploma or equivalent required.
• Valid driver's license and access to reliable transportation required.
• Ability to travel locally as needed for office-related errands, event support, supply purchases, catering pickups, and other business needs.
• Previous Experience: Prior experience in an administrative or office support role. Experience in catering and banquet deliverables is advantageous but not mandatory.
• Organizational Skills: Ability to prioritize tasks and manage time effectively. Strong organizational skills to handle multiple responsibilities simultaneously.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
• Attention to Detail: Keen attention to detail in tasks, documentation, and communication to ensure accuracy and quality.
• Adaptability: Flexibility to adapt to changing priorities and work environments. Willingness to take on new tasks and responsibilities as needed.
• Tech Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, scanners, etc.). Minimum typing speed of 45 WPM.
• Ability to lift/carry up to 35 lbs.
• Technology Aptitude: Comfortable learning and navigating new software platforms with limited instruction. Ability to troubleshoot basic office technology issues, learn internal systems, and utilize software tools to support office operations.
• Self-Starter Mentality: Demonstrated ability to work independently, ask questions, identify solutions, and take ownership of responsibilities with limited day-to-day direction.
• Inventory & Expense Management: Experience managing inventories, coordinating purchases, tracking supplies, reconciling expenses, or supporting office budgets is preferred.
• Customer Service Mindset: Professional, positive, and welcoming demeanor with the ability to serve as the first point of contact for employees, visitors, customers, and vendors.
• Must be authorized to work in Canada without sponsorship.
• Compensation: CAD $50,000 - $60,000 annually.
• Position Type: Full-time, Non-Exempt and will typically be onsite Monday-Friday.
• Anticipated Start Date: On or after October 1, 2026.

Our Commitment to Our People Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. We invest in our employees to ensure they have the marketplace knowledge, skills, and competencies to bring this purpose to life while competing and leading in a global economy. Our training programs focus on end-to-end development, from onboarding through senior leadership.

Benefits

• medical insurance plans
• dental and vision coverage
• defined contribution pension plan
• paid parental leave
• vacation
• holiday leave

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status.

We are committed to providing a workplace free of any discrimination or harassment. If you have an accommodation need, please contact Human Resources or [e-mail] to make appropriate arrangements.