administrative assistant

EARLTON MOTEL; Armstrong Township; On-site; CAD 31,000 - 45,000; Full time

Job summary

EARLTON MOTEL in Earlton, ON, is seeking a full-time administrative supervisor to manage daily operations at the front desk and back office. The role pays $27.50 per hour for 30–40 hours per week and starts as soon as possible.

The position requires 1–2 years of experience and a college certificate. This is an on-site role with duties spanning mail handling, scheduling, reporting, bookkeeping basics, and guest services.

Qualifications

• College certificate or diploma from a 1-2 year program.
• 1 year to less than 2 years of experience.
• On-site work only; no remote option.

Responsibilities

• Direct and control daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay messages.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Arrange travel and reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain filing systems.
• Type and proofread documents.
• Provide customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Respond to guest complaints.
• Register arriving guests and assign rooms.
• Prepare reports on sales and personnel matters.

Skills

Multitasking

Organized

Time management

Customer service

Education

College certificate or diploma (1-2 years)

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Google Drive

Electronic mail

Job description

Job details

• Location Earlton , ON P0J 1E0
• Salary 27.50 hourly / 30 to 40 hours per week
• Terms of employment Permanent employment Full time
• Starts as soon as possible
• Source Job Bank #3718157

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Tasks

• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Respond to complaints of guests
• Register arriving guests and assign rooms
• Prepare reports on sales volumes, merchandising and personnel matters
• Manage routine office functions including reception, telephone and booking appointments
• Answer inquiries and provide information to customers
• Greet customers

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Google Drive
• Electronic mail

Technical terminology

• Business

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

• Support for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Support for newcomers and refugees
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Support for youths
  • Provides awareness training to employees to create a welcoming work environment for youth
• Support for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans
• Support for Indigenous people
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Support for mature workers
  • Provides staff with awareness training to create a welcoming work environment for mature workers
• Supports for visible minorities
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-12-04

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.