Administrative Assistant

Optima Living; Airdrie; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Alberta is seeking an Administrative Assistant for Cedarwood Station in Airdrie. The role involves providing exceptional front desk service, managing inquiries, and supporting various administrative tasks. Ideal candidates will have strong interpersonal skills, experience in a residential care setting, and proficiency in Microsoft Suite. This position is critical in ensuring a welcoming environment for residents and visitors alike.

Qualifications

• One year experience as an Administrative Assistant or similar role preferred.
• Strong computer literacy including effective working skills with Microsoft Suite.

Responsibilities

• Provide a friendly and approachable image as the first point of contact.
• Manage incoming calls and transfer to appropriate individual.
• Assist with coordination of move ins.

Skills

Client Service

Interpersonal Skills

Communication

Organizational Skills

Problem Solving

Education

Post-secondary Administration Program

Tools

Microsoft Suite

Canva

Job description

Let us welcome you home at Cedarwood Station in Airdrie, AB.

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision: For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

As the first point of contact, Administrative Assistant plays a valuable role and is responsible for ensuring exceptional service in the Front Desk through greeting residents, staff, visitors and as well as providing general administrative support.

Responsibilities

• Provide a friendly and approachable image as the first point of contact
• Maintain a welcoming environment for residents, staff, and visitors
• Ability to build relationships with residents, staff, and visitors while using compassion when dealing with difficult situations
• Manage incoming calls and transfer to appropriate individual
• Maintaining resident services and identify areas for improvements
• Respond to resident inquiries promptly
• Assist with coordination of move ins
• Operate and maintain office equipment
• Event Poster creation
• General administrative support; documentation, minutes, mail/courier, office supply inventory, completion of reference check documentation
• Arrange tours of the building for families
• Support staff meetings/family council meetings
• Other duties as assigned to support operational requirements and other departments

Qualifications and Experience

• One (1) year experience as a Administrative Assistant or similar role is preferred
• Completion of post-secondary administration program is an asset
• Experience in a residential care setting is an asset
• Demonstrated excellent client service skills
• Superior interpersonal skills to interact with residents, staff and visitors
• Strong computer literacy including effective working skills with Microsoft Suite, Canva and related office software
• Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy
• Strong sense of ethics and the ability to handle sensitive information with tact and discretion
• Exceptional organizational skills with the ability to handle multiple tasks and priorities
• Strong problem solving and analytical skills
• Ability to work independently and in a team setting
• Experience working in a fast-paced environment

Conditions of Employment

• Clear Police Information Check
• Clear Vulnerable Sector Check