Administrative And Events Coordinator

University Of Toronto; Toronto; On-site; CAD 66,000 - 86,000; Full time

Job summary

An established academic institution is seeking an Administrative and Events Coordinator to join its dynamic team. This role is pivotal in supporting event planning and daily operations within a renowned faculty. Your expertise in event coordination and financial processing will ensure seamless execution of activities that contribute to the education and research mission. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and a strong ability to communicate effectively with various stakeholders. This is a fantastic opportunity to play a vital role in a vibrant academic community and make a meaningful impact.

Qualifications

• 3+ years in event coordination within a university or similar setting.
• Proficiency in MS365, FIS, HRIS, and virtual conferencing tools.
• Strong communication and organizational skills.

Responsibilities

• Coordinate event logistics and manage communications.
• Handle financial transactions and HRIS entries.
• Act as the first contact for inquiries.

Skills

Event Coordination

Customer Service

Financial Processing

Communication Skills

Attention to Detail

Organizational Skills

Interpersonal Skills

Education

Advanced College Diploma

Tools

MS365

FIS

HRIS

Virtual Conferencing Tools

Job description

Date Posted: 05/06/2025
Req ID: 42817
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the CAO
Campus: St. George (Downtown Toronto)
Position Number: #

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine is a leader in research and education, situated at the heart of the Toronto Academic Health Science Network.

Your opportunity:

Temerty Medicine, part of one of North America's largest biomedical networks, offers extensive opportunities for faculty, staff, and learners. We train a significant portion of Ontario's physicians and health professionals and have a global alumni network.

As an Administrative and Events Coordinator, you will support event planning and execution, and assist with daily operations including education support, research administration, and financial transactions. Your professionalism, attention to detail, and organizational skills are essential.

Your responsibilities include:
- Acting as the first contact for inquiries
- Coordinating event logistics and communications
- Managing financial transactions and HRIS entries
- Editing content for various publications and applications

Essential Qualifications:
- Advanced College Diploma or equivalent experience
- At least three years in event coordination within a university or similar setting
- Customer service experience
- Financial and payroll processing skills
- Proficiency with MS365, FIS, HRIS, and virtual conferencing tools
- Strong communication, attention to detail, and ability to prioritize
- Ability to work independently and in teams
- Effective interpersonal skills with faculty, staff, and external contacts

Assets (Nonessential):
- Knowledge of the Temerty Faculty of Medicine and its community

To be successful, you will be:
- Adaptable, communicative, diligent, a multi-tasker, and a team player

Closing Date: 05/14/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09, $66,715 to $85,319 annually
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Lived Experience Statement:
Candidates from Indigenous, Black, racialized, 2SLGBTQ+ communities, persons with disabilities, and other equity groups are encouraged to apply, and their lived experience will be valued.