Events Coordinator, Industry Engagement

University Of Toronto; Toronto; Hybrid; CAD 70,000 - 91,000; Full time

Job summary

An exciting opportunity awaits at a leading educational institution, where you will play a crucial role as an Events Coordinator. This position focuses on planning and executing engaging events that connect students with industry experts, enhancing their co-op experiences. You will work in a collaborative environment, fostering relationships and ensuring smooth event execution. With a commitment to diversity and inclusion, this role offers a chance to make a meaningful impact on students' career journeys. If you are passionate about event management and eager to contribute to a vibrant community, this position is perfect for you.

Qualifications

• 3+ years of experience in event coordination and program execution.
• Strong customer service skills with diverse client interactions.

Responsibilities

• Plan and execute events to enhance co-op student experiences.
• Analyze client needs and oversee event logistics.

Skills

Event Coordination

Customer Service

Communication Skills

Organizational Skills

Marketing and Promotion

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Date Posted: 05/06/2025
Req ID: 42815
Faculty/Division: UofT Scarborough
Department: UTSC:Arts & Science Co-op Programs
Campus:University of Toronto Scarborough (UTSC)
Position Number: #

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The University of Toronto Scarborough has been a leader in co-operative education and work integrated learning (WIL), for 50 years. Co-op and WIL give students an opportunity skills learned in the classroom, and to expand their knowledge through related work experience. The Department of Arts and Science Co-op is responsible for preparing over 3000 undergraduate students from 58 academic areas to compete for paid co-op work term opportunities. The department is also responsible for engaging industry partners who provide these work terms. A coordinated effort among the stakeholders of student, employer, and university co-op programming contribute to the development of well qualified graduates who are prepared to assume a productive role in society. With a commitment to the equity, diversity and inclusion and the campus’ ‘Inclusive Excellence’ mission, the department works closely with academic departments and support services on campusand with employer and community partners to support students as they work to achieve their academic and co-op/integrated learning aspirations.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities .

Your opportunity:

The Events Coordinator, Industry Engagement will be the main contact for planning and executing events that bring industry experts, such as employers and co-op program alumni to campus. They will coordinate an industry series aimed at enhancing the Arts & Science co-op student experience, through in person, hybrid and virtual events. These initiatives contribute directly to the overallArts & Science Co-op department’s strategic goals and will increase co-op student knowledge about specific roles, organizations, industry sectors, recruitment and workplace trends, and facilitate meaningful connections between co-op students and employers, and increase co-op hiring outcomes.

The role involves planning and executing events throughout the year while working with the student services and partnerships teams and developing an event brief that meets all parties requirements for execution. You will develop an event calendar, timelines, key milestones and a proposed budget and work with internal departments and external vendors for set up, catering, registration, and promotion. On the day of the event, you are the contact to ensure smooth execution of activities. Once the event is completed, you will assess event outcomes, gather stakeholder feedback, and provide recommendations to improve and maximize co-op student and employer engagement.

Your responsibilities will include:

-Conceptualizing, organizing and executing event activities
-Analyzing client needs and making recommendations on event logistics and options
-Overseeing the implementation of event plans and activities
-Fostering positive relationships with clients
-Delivering presentations to promote programs, opportunities and/or initiatives
-Coordinating meeting schedules, agendas, materials, action and follow-up items
-Writing and editing reports to support initiatives
-Conducting post-event evaluation, analysis and recommendations for changes


Essential Qualifications:

-Bachelor's Degree in a relevant area of study or acceptable combination of equivalent experience.
-Minimum three years' of recent and direct experience in coordinating events and programs including conducting post-event evaluations.
-Demonstrated experience planning and executing events for post-secondary or corporate clients.
-Demonstrated experience providing front-line customer service to a variety of clients (e.g., faculty, staff, students, external clients, vendors, etc.).
-Knowledge, experience and ability to market and promote events and conferences including ability and skill set to develop promotion materials.
-Excellent communication, interpersonal and superior customer service skills.
-Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
-Strong organizational skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
-Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders, and support the functioning of a diverse team.
-Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and a positive team approach to working with colleagues.
-Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.


Assets (Nonessential):

-Previous experience working events in post-secondary environment or corporate environment.

To be successful in this role you will be:

-Accountable
-Achievement oriented
-Persuasive
-Problem solver
-Resourceful
-Team player


Note:

-A full job description is available upon request from the UTSC HR Office.
-This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.


Closing Date: 05/18/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:

USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.