Administrative & Accounting Assistant

Talent Renew; Victoria; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Extended health benefits

Dental benefits

RRSP matching

Professional development allowance

Generous vacation & sick days

On-site bicycle storage

Social committee events

Snacks, coffee & tea

Job summary

Talent Renew Inc. has partnered with a well-established law firm in Victoria, BC, to recruit an Administrative & Accounting Assistant for its growing team.

This is an excellent opportunity for an organized, detail-oriented professional with at least one year of experience in a law firm who wants to develop skills in legal administration and accounting. The successful candidate will support the firm's accounting, administrative, and day‑to‑day operations while working closely with the COO,

Qualifications

• Minimum 1 year of experience in a law firm or professional services.
• Strong administrative and organizational skills with attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and related tools.
• Excellent written and verbal communication skills.
• Able to multitask, prioritize and work independently.

Responsibilities

• Prepare bank deposits and ensure timely processing.
• Process trust transfers in accordance with Law Society rules.
• Post monthly and one-time disbursement expenses.
• Process accounts payable and maintain vendor accounts.
• Communicate with vendors regarding billing and service issues.
• Maintain accurate financial records and documentation.
• Coordinate with the firm's CPA and assist with accounting duties.
• Ensure transactions comply with Law Society rules.

Skills

Administrative skills

Organizational skills

Communication skills

Multitasking

Independent work

Tools

Microsoft Office

Google Workspace

Adobe

Excel

Canva

Job description

Salary: $50,000–$65,000 per year, depending on experience

About the Opportunity

Talent Renew Inc. has partnered with a well-established law firm in Victoria, BC, to recruit an Administrative & Accounting Assistant for its growing team.

This is an excellent opportunity for an organized, detail-oriented professional with at least one year of experience in a law firm who is looking to develop their skills in legal administration and accounting.

The successful candidate will play an important role in supporting the firm's accounting, administrative, and day-to-day office operations while working closely with the COO, paralegals, and legal assistants.

Key Responsibilities

• Prepare bank deposits and ensure timely processing.
• Prepare and process trust transfers in accordance with Law Society rules and regulations.
• Post monthly and one-time disbursement expenses.
• Process accounts payable and maintain accurate vendor accounts.
• Communicate with vendors regarding billing and service-related issues.
• Maintain accurate financial records and documentation.
• Coordinate with the firm's CPA and assist with additional accounting duties as required.
• Ensure financial transactions comply with applicable Law Society rules and regulations.

Administrative & Office Support

• Provide reception coverage, answer incoming calls, distribute mail, and arrange couriers.
• Coordinate travel arrangements, including changes and cancellations.
• Assist with office supply orders and general office organization.
• Prepare meeting rooms and maintain a professional office environment.
• Liaise with property management regarding office-related matters.
• Provide administrative support to the COO, paralegals, and legal assistants.
• Assist with social media updates and office communications.
• Support the social committee with event planning, bookings, and arrangements.

Qualifications & Experience

• Minimum of 1 year of experience working in a law firm.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office, Adobe, and Google Workspace.
• Above-average Excel skills are considered an asset.
• Strong attention to detail and accuracy, particularly when handling financial information.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• A team-oriented attitude with a willingness to assist wherever needed.
• Experience with Clio, NetDocuments, Trello, or Canva is an asset.
• Knowledge of Law Society rules and regulations related to law firm accounting is an asset.
• Annual salary of $50,000–$65,000, based on experience.
• Extended health and dental benefits.
• RRSP matching for permanent full-time employees.
• Professional development allowance.
• Generous vacation and paid sick/personal days.
• Secure on-site bicycle storage.
• Social committee and team events.
• Complimentary snacks, coffee, and tea.