Legal Assistant

AppleOne Employment Services; Toronto; Hybrid; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

A boutique law firm in Downtown Toronto is seeking an experienced and detail-oriented Legal Assistant to join its expanding team. The role focuses on supporting lawyers across Family Law and Estates Law, with responsibilities spanning litigation support, document drafting, and court filings.

The successful candidate will be highly organized, proactive, and adept at managing confidential information in a busy practice.

Qualifications

• Previous experience as a Legal Assistant or Litigation Legal Assistant in a law firm.
• Experience supporting litigation and preparing court documents is essential.
• Strong knowledge of Ontario court procedures and e-filing processes.

Responsibilities

• Provide administrative and legal support to lawyers in Family and Estates Law.
• Prepare, draft, format, proofread, and revise legal documents.
• Assist with litigation matters, including organizing case materials and filing.
• Maintain litigation calendars and deadlines, coordinate court dates.
• Coordinate meetings and client appointments; manage communications with clients and counsel.
• Assist with family law documentation (separation agreements, disclosures, divorce filings).
• Support estates matters including probate and wills; maintain organized client files.
• Liaise with clients, opposing counsel, court personnel professionally.
• Assist with billing, docketing, and time entry; provide administrative reporting.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Legal software

Tools

Microsoft Office

Job description

Our client, a growing boutique law firm located in Downtown Toronto, is seeking an experienced and detail-oriented Legal Assistant to join its expanding team.

The firm specializes in Family Law and Estates Law and offers an excellent opportunity for a legal professional who enjoys working in a collaborative, close-knit environment while supporting lawyers across a variety of legal matters.

The successful candidate will have previous experience providing litigation support, preparing legal documentation, coordinating court filings, and managing legal files in a busy law firm environment. This role is ideal for someone who takes initiative, is highly organized, and enjoys being an integral part of a growing legal practice.

Key Responsibilities

Legal and Litigation Support

• Provide comprehensive administrative and legal support to lawyers specializing in Family Law and Estates Law.
• Prepare, draft, format, proofread, and revise legal correspondence, pleadings, affidavits, motions, factums, and other legal documentation.
• Assist with litigation matters, including organizing case materials, preparing court documents, and coordinating filing requirements.
• Complete electronic court filings and submissions, ensuring accuracy and adherence to applicable deadlines.
• Maintain litigation calendars, monitor court dates, limitation periods, and other critical deadlines.
• Assist with trial preparation, document production, disclosure, and organization of evidence.
• Coordinate meetings, client appointments, examinations, and other legal proceedings.
• Assist with the preparation and organization of documentation relating to family law matters, including separation agreements, financial disclosure, divorce applications, and related court documents.
• Support lawyers with estates‑related matters, including estate administration, probate applications, wills, and supporting documentation.
• Maintain organized client files and ensure all documentation is accurately recorded and accessible.
• Liaise with clients, opposing counsel, court personnel, and other external parties professionally and efficiently.

Administrative Responsibilities

• Manage incoming correspondence, emails, telephone calls, and client inquiries.
• Maintain electronic and physical client files, ensuring confidentiality and proper document management.
• Assist with billing, docketing, time entry, and administrative reporting.
• Provide general office and administrative support as required.
• Identify opportunities to improve administrative processes and contribute to the firm's continued growth.

Qualifications & Experience

• Previous experience as a Legal Assistant, Litigation Legal Assistant, or Legal Administrative Assistant within a law firm.
• Experience supporting litigation and preparing court documents is essential.
• Strong knowledge of Ontario court procedures and electronic court filing processes.
• Exposure to Family Law and Estates Law is highly preferred.
• Experience preparing pleadings, affidavits, motions, financial disclosure, and other litigation‑related documentation.
• Strong organizational and time‑management skills, with the ability to manage competing priorities and strict deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and legal practice management/document management software.
• Ability to work independently while contributing to a collaborative team environment.
• High degree of professionalism, discretion, and attention to detail.

What the Firm Offers

• Competitive compensation package commensurate with experience.
• Hybrid work arrangement offering flexibility.
• Opportunity to join a growing boutique law firm with an established and expanding practice.
• Collaborative and supportive working environment.
• Direct exposure to lawyers and involvement in meaningful legal matters.
• Opportunity to grow professionally alongside the firm.