Administration Technician – Contracts

Kativik llisarniliriniq; Montreal (administrative region); Hybrid; CAD 38,000 - 51,000; Full time

Job summary

Kativik llisarniliriniq is seeking an Administration Technician – Contracts to provide administrative and technical support for tenders and contract management. You will prepare documents at each stage of the process leading to awarding contracts and ensure compliance with applicable laws and policies.

The role requires a college diploma in administration or procurement, at least two years of relevant experience, and fluency in French.

Qualifications

• Minimum two (2) years relevant experience in administration and/or contract management.
• Must be able to read, write and understand French.
• Knowledge of bidding and tendering processes and related practices.

Responsibilities

• Prepare contract management documents and validate those produced by contractors in compliance with laws and policies.
• Monitor contracts, deadlines, balance of contract, and closing process.
• Prepare quotes and tender documents with involved administration units.
• Assist in tender monitoring, respond to technical questions, and draft addenda.
• Complete follow-up documents and close bidding files.
• Participate in annual information preparation for contract management for reporting.
• Render accounts to the Secrétariat du Conseil du trésor.

Skills

French language

Microsoft Office

Education

College diploma in administration or procurement

Tools

Microsoft Office

Job description

Reporting to the Contract Regulations Coordinator, the Administration Technician – Contracts provides administrative technical support required for the issuance of tenders and the management of contracts. The Administration Technician – Contracts will also prepare the documents required at each stage of the process leading to the awarding of a contract.

Function & Duties

• Prepare the documents required in contract management process and validate those produced by the contractors, all in accordance with applicable laws, regulations, directives and policies;
• Monitor contracts, including the balance of contract, deadlines and the contract closing process;
• With the participation of the requesting administration unit, prepare quotes and tender documents;
• Participate in the monitoring of tenders, according to deadlines, and answer technical questions raised by the different service providers, taking into account the regulation with which the school board must comply and the contractual approach strategy chosen. Draft addenda according to the rules in effect;
• Complete follow-up documents and close bidding files;
• Collaborate annually in the preparation of information about contract management, required by the School Board, in the annual report or otherwise;
• Render accounts to the Secrétariat du Conseil du trésor;
• The above list of duties and responsibilities is a summary and indicative. It is not a complete and detailed list of tasks and responsibilities that may be performed by the person in this position.

Qualifications

College diploma in administration, procurement or other discipline recognized as equivalent.

The Board may, at its discretion, waive any or all of the afore‑mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

Requirements

• Minimum of two (2) years relevant experience in administration and/or contract management;
• Must be able to read, write and understand French;
• Relevant experience in bidding and tendering (drafting, analyzing, monitoring, etc.);
• Knowledge of the Microsoft Office System, particularly Word and Excel;

Assets

• Knowledge of the Act respecting contracting by public bodies and its regulations;
• Knowledge of SEAO and the Conseil du Trésor’s public procurement Extranet.

Work Schedule

35 hours per week from Monday to Friday – Partial telework is possible.

Classification / Salary / Benefits

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.