administration officer

Government of Canada; Nanaimo; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to oversee office operations. In this role, you will manage a small team, review and implement administrative procedures, and ensure compliance with policies. Your organizational skills will be vital in coordinating office services and maintaining budgetary controls. This position offers a unique opportunity to contribute to the efficiency of public service operations in a collaborative environment. If you are passionate about administrative excellence and thrive in a structured setting, this role is an excellent fit for you.

Qualifications

• 1-2 years of relevant experience in administrative roles.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure deadlines are met.

Education

Secondary (high) school graduation certificate

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities and Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of the establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• Assist in the preparation of the operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals, and correspondence
• Oversee and coordinate office administrative procedures

Supervision

• Manage 3-4 people