Administration Assistant – Electronic Filing

TalentSphere Staffing Solutions; Toronto; On-site; CAD 34,000 - 41,000; Full time

Benefits offered by this job

On-site work five days a week

Job summary

TalentSphere Staffing Solutions is recruiting an Administration Assistant – Electronic Filing for a 6-month contract in Toronto, ON. The role focuses on electronic filing, data management, and close collaboration with a small team.

The ideal candidate holds a Business Administration diploma or degree with 2+ years in data management or admin roles, and proficiency in Microsoft Office. On-site work five days per week in Toronto.

Qualifications

• Business Administration degree or diploma required.
• Minimum 2+ years in data management or administration with paperless filing.
• Proficient with office software; MS Office suite.
• Strong teamwork, communication, and confidentiality.
• Ability to meet tight deadlines in a team environment.

Responsibilities

• Act as a super user for the Electronic Filing System.
• Review and electronically file various documents for departments and areas.
• Assist with training and presentation preparation as required.
• Research and assist with special projects.
• Present attention to detail and a high degree of accuracy.
• Other duties as assigned as required.

Skills

Communication skills

Attention to detail

Time management

Teamwork

Confidentiality

Self-motivation

Microsoft Office

Education

Business Administration degree or diploma

Tools

Microsoft Office

Job description

Position: Administration Assistant – Electronic Filing *****6 month contract

Industry Sector: Professional Services

Compensation: $25 -30 /hr

Location: Toronto IN-OFFICE 5 days/week

Role Overview

Our client is a large multi-entity, multi-generational private family office.

This position will report to the Manager of Enterprise Applications and work within a small team performing a variety of organizational and administrative tasks with a focus on electronic filing and data management.

Responsibilities Include But Are Not Limited To

• Act as a super user for the Electronic Filing System


• Review and electronically file various documents and information for different departments and functional areas, including evidentiary documents, reports, transactional documents, and other relevant business documents.


• Assist with training and presentation preparation as required.


• Research and assist with special projects.


• Present a keen attention to detail, and a high degree of accuracy.


• Other duties, relevant to the position, shall be assigned as required.

Qualifications

• Business Administration related degree or diploma.


• Minimum 2+ yrs within a data management or administration role with a focus on paperless, electronic filing.


• Proficient use of various office-based software including Microsoft Office.


• Demonstrated ability to promote teamwork and collaboration.


• Effective time-management skills with ability to self-motivate, meet tight deadlines and achieve targets in a team environment.


• Maintain a high level of confidentiality and integrity in all interactions.


• You must have exceptional communication skills

TSSHP

Job ID: # 16817947