Administration

LLGAMH; Smiths Falls; Remote; CAD 42,000 - 44,000; Full time

Job summary

Smiths Falls is recruiting for a Reception and Admin Support role on a temporary full-time basis up to 9 months. The position requires a diploma in Office Management or Administration and proficiency with MS Word, Outlook, Excel, PowerPoint, and Adobe.

The role focuses on confidential client interactions within a mental health services setting. Strong keyboarding, multi-line phone handling, and the ability to manage deadlines while maintaining privacy and professionalism are essential.

Qualifications

• Diploma in Office Management or Administration required.
• PHIPA privacy legislation knowledge is required.
• Experience with mental health services is preferred.
• Strong client confidentiality adherence.
• Proficient in MS Office and email/calendar tools.
• Typing speed 50 wpm+.
• Experience with multi-line telephone systems.
• Ability to manage deadlines and interruptions.
• Ability to learn new software quickly.
• Ability to work independently and with others.

Skills

MS Word

Outlook

Excel

PowerPoint

Adobe Acrobat

Telephone handling

Written and verbal communication

Education

Diploma in Office Management or Administration

Tools

MS Word

Outlook

Excel

PowerPoint

Adobe Acrobat

Job description

Reception and Admin Support - Temporary Full-time (up to 9 months)

Smiths Falls Contract $30.14 - $31.91 /hr Competition 2026-21

Qualifications & Requirements

Diploma in Office Management or Administration required.

Medical terminology would be an asset.

Experience working in mental health services setting preferred.

Clear understanding about client confidentiality and PHIPA legislation required.

Advanced knowledge of office procedures, computer applications including MS Word, Outlook, Excel, PowerPoint, Adobe and Acrobat.

Keyboarding skills of 50 wpm or higher.

Experience working with a multiple line telephone and voicemail system.

Experience handling emergency situations and working with potentially difficult client behaviour.

Ability to calmly handle multiple interruptions/demands while working with deadlines.

Ability to communicate effectively with peers, management and clients in verbal and written format.

Ability to learn new software quickly.

Ability to respect and maintain privacy and dignity of clients; ensure client confidentiality at all times.

Ability to work independently and interdependently.

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