Office Assistant

Public Health Sudbury & District; Mindemoya, Espanola; On-site; CAD 3,582,000 - 4,133,000; Full time

Job summary

Public Health Sudbury & District is seeking a Casual Office Assistant to support Corporate Services. The role involves answering the public, greeting clients, booking appointments, and handling materials to be picked up or dropped off. You will cover Mindemoya and Espanola offices on an as-needed basis.

Flexible scheduling is a key feature of this casual position, with hours fluctuating and dependence on vacation coverage and illness. Prioritize accuracy, confidentiality and teamwork.

Qualifications

• Post-secondary certificate or diploma in office administration or equivalent experience.
• Minimum one‑year relevant experience.
• First Aid training and CPR‑C prior to start date; Naloxone training provided.

Responsibilities

• Act as first point of contact for public visitors and callers.
• Book appointments using booking software.
• Demonstrate clear, courteous communication with the public.
• Maintain confidentiality and accurate records.
• Ensure filing systems are organized and up-to-date.
• Cover Mindemoya and Espanola offices as required.

Skills

First Aid

Communication

Organizational skills

Multi-tasking

Computer skills

Education

Office administration diploma

Tools

SharePoint

Job description

Office Assistant

Details

• Number of vacancies: 1 (Existing Vacancy)
• Division: Corporate Services
• Location: Manitoulin Island office, 6163 Highway 542, Mindemoya and Espanola Office, 800 Centre Street, Espanola
• Work location arrangement: Fully on site – the position requires 100% on site placement; it is operationally dependent based on established criteria; remote work is not an option.
• Salary: $25.78–$29.67 per hour

Position summary

We are currently seeking a highly motivated health professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.

Reporting to the Administrative Assistant, Corporate Services Division, the Casual Office Assistant is an integral member of a multidisciplinary team and will be required to provide coverage when staff is ill as well as for scheduled vacation time.

This position is ideal for individuals seeking a flexible schedule. As this is a casual position, weekly hours worked are dependent on varying factors such as vacation coverage, ill staff, etc. The hours are flexible and will fluctuate. The incumbent will be required to cover Mindemoya and Espanola office when required.

Responsibilities

• Acting as first point of contact for the public who call or visit Public Health Sudbury and Districts. For example, you will answer the telephone, greet clients, and handle materials to be picked up and dropped off.
• Book appointments using various booking software.
• Ability to work on short notice.
• Ability to communicate clearly, appropriately and effectively with the public in a courteous and tactful manner.
• Demonstrate effective problem solving, conflict resolution, negotiation and mediation skills.
• Ensure confidentiality and security of information at all times.
• Demonstrate organizational and multi-tasking skills, accuracy and attention to detail.
• Strong interpersonal, organizational and computer skills.
• Meticulous record maintenance skills with the ability to maintain filing systems.
• Ability to work cooperatively and effectively with team members and other staff.
• Ability to work between the hours of 0830-1630 Monday through Friday on short notice.

Requirements

• Post‑secondary certificate or diploma in office administration or a similar discipline or the equivalent in education and experience.
• Minimum one‑year relevant experience.
• Incumbent will be a designated First Aid Responder and will be required to receive Emergency First Aid training and CPR‑C prior to start date (at their own cost). Training on the administering of Naloxone will be provided.
• Experience in SharePoint considered an asset.
• Keyboarding skills of 50 works per minute.
• Ability to work with minimal supervision.
• Ability to provide two acceptable identity documents in order to be enrolled/registered in eHealth Ontario (acceptable identity documents).
• Current Ontario driver’s licence and access to a reliable vehicle.
• Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
• Proficiency in both official languages is considered an asset.