Admin Support 9 - Eye

SJH St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 40,000 - 44,000; Part time

Job summary

SJH St. Joseph's Healthcare Hamilton is seeking an administrative and reception support for the Eye Clinic at the Centre for Ambulatory Health Services.

All patient related details and departmental activities are coordinated to ensure the smooth operation of all services in accordance with the policies and procedures of the hospital. The successful candidate will have a post-secondary diploma in medical office administration, clerical experience in a busy clinical setting, and proficiency in MS

Qualifications

• Post secondary diploma/certificate in medical office administration or equivalent combination of education and experience
• Medical terminology certificate preferred
• Minimum of 3 years clerical experience in a clinical setting is required
• Previous experience in a clerical position supporting a very busy and diverse clinical service is essential
• Basic skill level is required for MS Excel
• Intermediate skill level is required for medical terminology medical spelling spelling and typing
• Clerical testing may be required as part of the selection process
• Good organizational communication and interpersonal skills with ability to work accurately and quickly in rapidly changing and diverse clinical settings
• Must be proficient in HBO patient information system specifically order entry of radiology and laboratory tests and transcribing orders
• Must be computer literate and proficient in Windows and Outlook
• Must demonstrate use of the Patient Scheduling System
• Must be capable of independent judgment and autonomous action in a busy environment
• Must be able to exercise tact and diplomacy in the interface with health professionals patients and families. Good interpersonal skills and the ability to work as a team member is a must
• Satisfactory work performance and a good attendance record are essential
• Must be able to complete the orientation as required

Responsibilities

• Provide admin and reception support for Eye Clinic day-to-day operations
• Coordinate patient details and departmental activities to ensure smooth services
• Ensure compliance with hospital policies and procedures

Skills

MS Excel

Typing

Organizational skills

Communication skills

Interpersonal skills

Education

Post secondary diploma/certificate in medical office administration

Medical terminology certificate

Job description

Position Details Job Number: JR01697 Department: Eye Clinic This position may be scheduled at any of the following sites: King Campus (Stoney Creek East Hamilton) Job Type: Regular, Part time Contract Duration: (If applicable) 0 months Number of Positions: 1 Union: CUPE Local 786 Hourly Rate (Min / Max): $29.52 - $32.08 Schedule Work Days: Monday to Friday Time of Day: Days Shift: Hours - 4, Hours - 7.5 Shift Start: (If applicable) AM 07:30, AM 08:00 Reason for Posting: Posting is for a role with an existing vacancy Application Dates Opening Date: 2026-08-18 Closing Date: 2026-08-25

Position Summary This position provides administrative and reception support for the day-to-day operations of the Eye Clinic at the Centre for Ambulatory Health Services. All patient related details and departmental activities are coordinated to ensure the smooth operation of all services in accordance with the policies and procedures of the hospital.

Qualifications

• Post secondary diploma/certificate in medical office administration or equivalent combination of education and experience
• Medical terminology certificate preferred
• Minimum of 3 years clerical experience in a clinical setting is required
• Previous experience in a clerical position supporting a very busy and diverse clinical service is essential
• Basic skill level is required for MS Excel
• Intermediate skill level is required for medical terminology medical spelling spelling and typing
• Clerical testing may be required as part of the selection process
• Good organizational communication and interpersonal skills with ability to work accurately and quickly in rapidly changing and diverse clinical settings
• Must be proficient in HBO patient information system specifically order entry of radiology and laboratory tests and transcribing orders
• Must be computer literate and proficient in Windows and Outlook
• Must demonstrate use of the Patient Scheduling System
• Must be capable of independent judgment and autonomous action in a busy environment
• Must be able to exercise tact and diplomacy in the interface with health professionals patients and families. Good interpersonal skills and the ability to work as a team member is a must
• Satisfactory work performance and a good attendance record are essential
• Must be able to complete the orientation as required

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values. We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]). At St. Joe’s Hamilton, we believe in nurturing new talent, providing an inclusive and supportive work environment with meaningful growth opportunities, and exciting benefits and rewards. Whether you're passionate about providing compassionate care or eager to gain new skills, there’s a place here for you to grow, learn, and succeed! Dignity. Respect. Service. Justice. Responsibility. Enquiry.