Admin Support 10 - OR

St. Joseph; Hamilton; On-site; CAD 43,000 - 46,000; Part time

Job summary

St. Joseph's Health System in Hamilton seeks an organized administrative assistant to support the Operating Room and Minor Procedure areas. You will manage reception duties, coordinate urgent surgical bookings, and maintain accurate patient data within the hospital systems.

The role requires strong communication, data entry, and MS Office skills in a busy interdisciplinary environment, with rotating shifts and part-time hours at the Charlton Campus.

Qualifications

• Grade 12 education or equivalent with office admin/medical diploma or equivalent.
• Proficiency in spelling, medical terminology, MS Word and Excel.
• Typing speed adequate for fast data entry and communication.
• Hospital clerical experience is preferred.
• Strong interpersonal and verbal/written communication skills.

Responsibilities

• Provides reception duties for the Operating Room and Minor Procedure Room handling calls and inquiries.
• Completes booking of urgent surgical cases with peri-operative booking office collaboration.
• Handles documentation and flow of reports, forwarding items to Health Records, OR, Pharmacy as needed.
• Enters patient information into the hospital processing system and manages mail, faxes, and emails.
• Maintains organized work area and supports unit activities as delegated by the Nurse Manager.

Skills

Fluent English communication

Typing speed

Data entry

Interpersonal skills

Problem solving

Education

Grade 12 education

Office administration/medical diploma

Tools

MS Word

MS Excel

HBOC Clinical Browser

Job description

Position DetailsJob Number:JR02525Department:Operating Room ORThis position may be scheduled at any of the following sites:Charlton Campus (Hamilton Downtown)Job Type:Regular, Part timeContract Duration: (If applicable)0 monthsNumber of Positions:1Union:CUPE Local 786Hourly Rate (Min / Max):$31.03 - $33.69ScheduleWork Days:Holidays, Monday to Sunday, WeekendsTime of Day:Days, EveningsShift:Hours - 7.5, RotatingShift Start: (If applicable)AM 07:00, AM 07:30, PM 15:00, PM 15:30Reason for Posting:Posting is for a role with an existing vacancyApplication DatesOpening Date:2026-10-20Closing Date:2026-10-27Job DescriptionPosition SummaryThis position provides administrative support to the day-to-day operations of the Operating Room and Minor Procedure area. All patient related details and departmental activities are handled to ensure the smooth operation of the department in accordance with the policies and procedures of the hospital and the Department of Nursing.QualificationsApplicants must be able to speak read and write English fluently; neat hand-writing is essential•Grade 12 education or equivalent with successful completion of office administration/medical diploma or comparable course/diploma required or equivalent combination of education and experience•Intermediate skill level is required for spelling medical spelling and medical terminology•Intermediate skill level is required for MS Word and Excel•Intermediate skill level is required for typing speed•Clerical testing may be required as part of the selection process•Good data entry skills are required•Demonstrated knowledge of internal computer systems: HBOC Clinical Browser file management system•Previous hospital clerical experience is preferred•A work background indicating ability to meet the public handle stress maintain good interpersonal relationships and communicate effectively and tactfully both in person and by telephone is required•Applicants must have a pleasant courteous disposition and a demonstrated ability to work effectively in a busy interdisciplinary environment.•Superior oral and written communication skills•Excellent organizational and problem-solving skills with ability to set own priorities and work with minimal supervision•Must be capable of performing all related duties•Good work performance and attendance record is essentialResponsibilities•Provides reception duties to the Operating Room and Minor Procedure Room by handling all incoming phone calls and enquiries to the unit desk in an efficient and courteous manner. Referrals are made and individuals are directed accordinglyCompletes the booking of urgent surgical cases with collaboration of the Peri-operative booking office and bed allocation.•Works collaborative with the CN for the replacement of staff.•Handles the documentation and flow of various reports/ This includes accurately charting filing or forwarding related items to other hospital departments (i.e. Health Records Operating Room Pharmacy) as required•Enters all pertinent patient information into the hospital patient processing system•Provides clerical support and sorts/distributes mail faxes and e-mails•Ensures all clerical supplies required by the unit are adequately stocked and re-ordered in a timely manner•Ensures Operating room control station and work area is maintained in an organized and presentable way at all times•Assists with other unit activities as delegated by the Nurse ManagerSt. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values .We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]).