Clinic Assistant - OBGYN

St. Joseph; Hamilton; On-site; CAD 45,000 - 49,000; Full time

Job summary

St. Joseph invites applications for a temporary full-time role in the Obstetrics and Gyneacology Collaborative Clinic at Charlton Campus in Hamilton.

The incumbent will assist in day-to-day operations, support clinical staff, document patient activities, and help with minor procedures in line with hospital policies. The position emphasizes confidentiality, efficient patient flow, and accurate record-keeping while collaborating with a multidisciplinary team.

Qualifications

• 2 year post-secondary Medical Office Administration diploma from an accredited institution or equivalent experience.
• PSW Certification preferred
• Medical Terminology Certificate
• Intermediate skill level for MS Excel and MS Word required
• Clerical testing may be required as part of the selection process
• 1-2 years of related experience in clinic/hospital environment or ambulatory care setting
• Experience with billing preferred
• Experience with charting patients' medical details
• Experience with an EMR program(s)
• Strong written/verbal/computer/phone communication skills required
• English proficiency in verbal and written communication
• Excellent organizational and time management skills
• Multitasking skills essential

Responsibilities

• Maintains confidentiality and release of information per hospital policy.
• Review and commit to applicable departmental and hospital policies.
• Escort patients through clinical space and assist with patient preparation and education.
• Maintain patient flow.
• Collect basic vital signs and document in patient records.
• Assist clinical staff with minor procedures.
• Prepare equipment and exam rooms per infection control procedures.
• Order and restock supplies and equipment.
• Prepare used equipment for sterile processing as per protocol.
• Maintain tidiness of the unit.
• Locate results from clinical OLIS and local labs/ultrasound units (training provided).
• Perform other duties as assigned.

Skills

MS Excel

MS Word

Medical Terminology

Computer skills

Communication skills

Education

Medical Office Administration diploma

PSW Certification

Medical Terminology Certificate

Tools

EMR systems

Job description

Position DetailsJob Number:JR02325Department:Obstetrics and Gyneacology Collaborative ClinicThis position may be scheduled at any of the following sites:Charlton Campus (Hamilton Downtown)Job Type:Temporary (Fixed Term), Full timeContract Duration: (If applicable)3 monthsNumber of Positions:1Union:CUPE Local 786Hourly Rate (Min / Max):$32.82 - $35.65ScheduleWork Days:Monday to FridayTime of Day:DaysShift:Hours - 7.5Shift Start: (If applicable)AM 08:30, AM 09:00Reason for Posting:Posting is for a role with an existing vacancyApplication DatesOpening Date:2026-10-15Closing Date:2026-10-22Job DescriptionPosition Summary:This position provides support in the day-to-day operations of the Women’s Health and Newborn Care program. The incumbent is responsible for assisting clinical staff with patient flow documenting patient activities and assisting in minor clinical procedures in accordance with the policies and procedures of the hospital.Qualifications:•2 year post-secondary Medical Office Administration diploma from an accredited educational institution and or a combination of equivalent education and experience•PSW Certification preferred•Medical Terminology Certificate•Intermediate skill level for general spelling medical spelling medical terminology MS Excel and MS Word is required•Clerical testing may be required as part of the selection process•1-2 years of related experience preferably working within a clinic/hospital environment and/or assisting in clinical procedures in a physician's office or ambulatory care setting required•Experience with billing preferred•Previous experience in charting patients' medical details•Previous experience with an electronic medical record (EMR) program(s)•Demonstrated strong written verbal computer and telephone communication skills required•Demonstrated English language proficiency in verbal and written communication skills•Excellent work performance ability to work in a team environment exceptional interpersonal skills and excellent work ethic is essential•Excellent organizational and time management skills•Multitasking skills essential•Demonstrated commitment to SJHH values and mission•Demonstrated good work performance and attendance recordResponsibilities:•Maintains confidentiality and release of information in accordance with hospital policy at all times.•Obligation to review and commit to applicable departmental and hospital policies and procedures at all times.•Escort patients through clinical space and assist with patient preparation for visits while providing patient education around hospital procedures.•Maintain patient flow•Collect basic vital signs such as blood pressure pulse height weight and and document information in patient's medical record.•Assist clinical staff with minor procedures (e.g. pap tests surgical procedures etc.).•Prepare medical equipment and exam rooms for patient visits as per infection control procedures (e.g. cleaning patient rooms between patients and restocking all clinic rooms etc.).•Order and restock supplies and equipment•Prepare used medical equipment/instruments for sterile processing as per protocol.•Maintain general tidiness of unit.•Locate results from clinical Connect OLIS and local labs/ultrasound units (training provided)•Perform other duties as assignedSt. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values .We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]).